Posting Details

　　Position Information

　　Working Title Budget Officer

　　Position Number 600119

　　Appointment Type Permanent - Full Time

　　Tenure Track No

　　FTE 1 = 40 hours/week, 12 months

　　If time limited, duration date

　　Position Overview

　　Primary Function of Organizational Unit

　　The School of Graduate Studies is the principal academic unit for North Carolina Central University graduate and professional education. Through the School of Graduate Studies, colleges and departments are allocated funds for graduate assistantships and tuition remissions which is use to serve the diverse needs of students.

　　Primary Purpose of Position

　　The primary purpose of this position is to manage all aspects of the general operating budget for the School of Graduate Studies. Responsibilities of this position include: establishing and managing the system for processing all graduate funding and tuition remission; identifying potential funding sources for graduate faculty and students and putting in place mechanisms to help graduate faculty and students secure funding; maintaining internal and external graduate school databases (such as Excel and Access) of all financial information and prepare all financial reports required for all components of graduate studies; and work closely with the division of financial aid on all matters related to graduate funding (loans, cost of attendance, etc.); communicate regularly with all students receiving graduate funding providing guidelines and expectations and also with all directors and coordinators handling graduate funding and provide monthly updates of balances.

　　Required Knowledge, Skills, and Abilities

　　The successful candidate must possess knowledge of Banner Finance or an equivalent system; knowledge of budgets and payroll; knowledge of Microsoft Office Suite (Microsoft Word, Excel, Power Point etc…) Applications; knowledge to manage all aspects for graduate funding, including the operating budget, tuition remission, waivers, financial aid, ability to create, manage and implement financial and budgetary policies; use the latest technology in business management and assessment; communicate effectively in writing, particularly in preparing state and federal budget reports and other important documents and communicate regularly with all stakeholders regarding graduate and other funding managed by the Graduate School; ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion; to learn, interpret and analyze information to make necessary decisions; to exercise judgment and discretion in problem solving; to plan, prioritize and organize workflow; ability to work flexible schedules; excellent analytical and organizational skills along with written and oral communication skills, excellent editing skills; great interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment.

　　Minimum Education/Experience

　　Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.

　　All degrees must be received from appropriately accredited institutions.

　　Licenses or Certification required by Statute or Regulation

　　N/A

　　Equal Opportunity Employer

　　North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

　　Primary Responsibilities and Duties

　　Function Business and Records Administration

　　Describe the specific tasks and responsibilities related to the function.

　　Management of Assistantships and Tuition budgets including tracking and processing all the graduate assistantship/fellowship requests and tuition award/remission forms. identifying potential funding sources for graduate faculty and students and putting in place mechanisms to help graduate faculty and students secure funding; maintaining internal and external graduate school databases (such as Excel and Access) of all financial information and prepare all financial reports required for all components of graduate studies; and work closely with the division of financial aid on all matters related to graduate funding (loans, cost of attendance, etc.);

　　Function Budget Management

　　Describe the specific tasks and responsibilities related to the function.

　　The Business Officer will maintain internal graduate school databases of all financial information (graduate awards, fix assets, operational budget) by using Microsoft ACCESS and EXCEL and prepare all financial reports required for all components of graduate studies; The Business Officer will communicate regularly with all departments by providing guidelines and expectations for submitting GAs and tuition awards/remission; and will communicate regularly with fund specialists who handle graduate funding by providing updates of allocation balances per semester or on request.

　　Function Communication (Presentations, Oral, and Written)

　　Describe the specific tasks and responsibilities related to the function.

　　The Business Officer will give presentations and workshops on the financial and graduate awards process each semester or on request for all graduate coordinators, directors, and graduate students.

　　Function Other Duties as Assigned

　　Describe the specific tasks and responsibilities related to the function.

　　Other duties as assigned.

　　Posting Detail Information

　　Posting Number EPA03092P

　　Open Date 01/24/2024

　　Date desired for closing or initial review

　　Close Date 01/30/2024

　　Open Until Filled No

　　Date Position Available 03/01/2024

　　Special Instructions to Applicants

　　Applicant Documents

　　Required Documents

　　Resume/CV

　　Cover Letter

　　List of References

　　Optional Documents

　　DD-214 (for Veterans Only)Supplemental Questions

　　Required fields are indicated with an asterisk (*).

　　*How did you learn about this job opening?

　　Direct E-mail

　　Referral

　　NCCU Careers Website

　　Other Website (please specify):

　　1801 Fayetteville St., Durham, NC, 27707 // 919-530-6334 //© 2015 NORTH CAROLINA CENTRAL UNIVERSITY

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