Budget Analyst 3

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　　Budget Analyst 3

　　Salary

　　$59,321.60 - $92,040.00 Annually

　　Location

　　Des Moines - 50319 - Polk County, IA

　　Job Type

　　Full-time

　　Job Number

　　24-02377

　　Agency

　　309 Iowa Workforce Development

　　Opening Date

　　01/19/2024

　　Closing Date

　　1/29/2024 11:59 PM Central

　　LinkedIn Tag

　　#LI-POST

　　Point of Contact

　　Garry Waldon - [email protected]

　　Description

　　Benefits

　　Questions

　　Job Description

　　Iowa Workforce Development is seeking applicants for the position of Budget Analyst 3 at our Administration office.

　　The Budget Analyst 3 position is a senior role within Iowa Workforce Development (IWD) Division of Accounting and Finance team. This position's core responsibility is to provide financial analysis of IWD's fiscal health to various levels of management within IWD, including review of payroll and field office cost allocation. This position also assists with the submission of IWD's state fiscal year budget and other required ETA federal reporting. The ideal candidate will be able to think critically, have a strong acumen of financial analysis, manage multiple priorities, adhere to deadlines, work with minimal supervision, and communicate effectively with various audiences.

　　Description of work and responsibilities:

　　The Budget Analyst 3 will provide assigned grants and programs analysis supporting division administrators and management. Perform assigned pre-audit level 4 and 5 functions for I/3 documents and transactions and prepare and ensure the accuracy and completion of State and Federal grant and program reporting and analysis.

　　The successful candidate will be responsible for developing internal reports of expenditure for all grants, programs, and divisions that are assigned. Also responsible for providing actual to budget analysis for state appropriations, and other sources of funding that are based on state fiscal year. Included with this task are documenting causes for variances to expected spend to date, significant purchases or expenses yet to be incurred, and forecasting available funds to spend. Assists with the preparation of federal and state grant budget submissions, including providing estimates of staff salary, fringe, indirect, and other related costs. Requires documenting rationale for various estimates used in the budget submission. Partners with various program staff on identifying specific expenses and provides guidance on what chart of accounts to utilize to ensure expenditures and revenues are reported to the correct grant.

　　The Budget Analyst 3 will provide summaries of expenses verses grant budget to ensure compliance with 2 CFR 200.308(e) for federal grants. Suggests to program staff when a budget modification may be appropriate. Assist program staff with preparing budget modifications, this includes in-depth analysis of current grant expenses and forecasting expenses. Responsible for performing analysis on eDAS charges to assigned division, grant and/or program. This includes documenting causes for variances and providing guidance to other accounting and finance team members on correcting entries.

　　You will prepare and submit all required federal and state reporting for the following federal grants: Wagner Peyser, RESEA, Registered Apprenticeship, Jobs for Veteran's State Grant and other federal and state funded grants/programs, specifically, but not limited to American Job Centers and Business Engagement Division's programs. Preparation includes reconciling grant expenditures and revenues, identifying accruals to be reported, calculating fringe benefit costs when required for reporting, identifying causes for excess cash, reporting administrative expenses, documenting recipient share when required for reporting, and identifying any other required reporting as dictated by the federal and state funded program. Assist other Budget Analysts with submission of federal and state reports, including preliminary review.

　　Assists with the preparation and review to identify journal entries required to align timekeeping entry with division, grant, and or programs. This includes review of payroll variance reports, identifying staff and staff costs that require journal correction, and review and approval of journal entries in the State of Iowa accounting system. Provides support to the Payroll Budget Analyst and Finance Bureau Chief on hiring justifications to determine if funding is available. Assist with the preparation and review of American Job Center and Business Engagement Division's staff allocations.

　　Responsible for the preparation, analysis, and submission of the State of Iowa fiscal year budget into the State's budget system. Specific divisions and programs assigned to these positions are: Wagner Peyser, RESEA, Registered Apprenticeship, Jobs for Veteran's State Grant and other grants and divisions, specifically, but not limited to American Job Centers and Business Engagement Division's programs.

　　This task requires compilation and review of prior year expenses, revenues, headcount, and other variables that may affect the fiscal performance of the grant and / or division. Also requires communication and collaboration with various members of IWD management regarding spending plans, staffing, and other grant or division initiatives. Requires knowledge of federal and state funding sources, including period of performance, allowable uses of funds, state and federal regulations, knowledge of I/3 budget, and standard budgeting practices. Must possess the ability to make informed decisions on a variety of financial issues with minimal oversight and direction.

　　Make day to day decisions by auditing financial transactions of accounting personnel. This includes all aspects of the pre-audit function for the agency's expense claims. Knowledge of rules and regulations, with which those daily decisions are made, relevant to each type of document being pre-audited, is required. Ensure claims are checked for compliance according to Pre-Audit rules, State Accounting Policy requirements, and federal rules and regulations. Provide appropriate guidance and positive feedback to original submitter of claim, including clear description of why the claim was rejected and corrective actions needed in order to process.

　　Assumes back-up functions for other divisions, grants, and programs that are managed by the other Budget Analysts. This includes assisting with submission of federal and state reports, performing fiscal analysis, and other tasks associated with respective division, grant, and programs.

　　Other duties as assigned.

　　Agency Overview

　　As of July 1, 2023, Iowa Vocational Rehabilitation Services has become part of Iowa Workforce Development.

　　Iowa Workforce Development (IWD) is a state agency committed to providing employment services for individual job seekers and to connecting employers to available workers through our IowaWORKS partnership.

　　IWD continually strives to improve processes and align the organization to provide effective, demand-driven products and services. IWD staff in Des Moines consists of administrative services, disability determination services, information technology, labor market information, unemployment insurance services, vocational rehabilitation services, and workforce services. The agency also maintains a statewide delivery system of IowaWORKS Centers and satellite and expansion offices where both employers and job seeking Iowans can receive workforce assistance.

　　Employer Highlights

　　IWD is focused on serving Iowans and providing outstanding customer service. Our strength is driven by the skills and talents of our people. IWD offers a rewarding team atmosphere, a flexible working environment, and a great total compensation package for our full-time employees, including:

　　Iowa Public Employees’ Retirement System (IPERS)

　　Retirement Investors Club (RIC)

　　Hybrid telework opportunities for eligible classifications

　　Health, Dental and Vision Insurance

　　Vacation Leave

　　Sick Leave

　　Paid Holidays (9 days/year)

　　Flexible Spending Accounts

　　Life Insurance

　　Long-Term Disability Insurance

　　If you’re looking for a career with a well-respected organization that values its employees and customers, you’ve come to the right place!

　　Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visitwww.e-verify.gov.

　　No applicant seeking employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place.?Select positions will be subject to a criminal background check.

　　Minimum Qualification Requirements

　　Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

　　1) Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and experience equal to three years of full-time work in professional level budget analysis or fiscal management.

　　2) All of the following (a and b):

　　a. Three years of full-time work experience in professional level budget analysis or fiscal management; and

　　b. A total of four years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.

　　3) All of the following (a, b, and c):

　　a. Graduation from an accredited college or university with a master's degree in business administration or public administration; and

　　b. Two years of full-time work experience in professional level budget analysis or fiscal management; and

　　c. A total of four years of education and/or full-time experience (as described in number one), where twenty-four semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.

　　4) Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.

　　For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/BudgetAnalyst3-00723-90723.pdf)

　　Why Choose the State of Iowa?

　　At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

　　Our Robust Benefits Package Includes:

　　Competitive Compensation:

　　Enjoy a competitive salary that reflects directly on your skills and expertise.

　　Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

　　Health and Wellness:

　　Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

　　Retirement Planning:

　　We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

　　Paid Time Off:

　　Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

　　Professional Development:

　　Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

　　Employee Assistance Program (EAP):

　　We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

　　Diversity and Inclusion:

　　Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

　　Join Us - Elevate Your Career:

　　Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

　　01

　　Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

　　Yes - I understand and agree.

　　No

　　02

　　PLEASE READ CAREFULLY

　　Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

　　No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

　　Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

　　03

　　Do you have a Bachelor's Degree from an accredited college or university in accounting, finance or business administration? IF YES – How many years of full-time experience in professional level budget analysis or fiscal management work do you have?

　　Less than one year of professional level budget analysis or fiscal management work

　　One year to less than two years of professional level budget analysis or fiscal management work

　　Two years to less than three years of professional level budget analysis or fiscal management work

　　Three or more years of professional level budget analysis or fiscal management work

　　Not applicable

　　04

　　How many years do you have of COMBINED post high school education in accounting, finance or business administration AND full-time work in professional level budget analysis or fiscal management work? 30 semester hours of the specified education may be substituted for each year of the required experience.

　　Less than two years of the combined specified education and experience

　　Two years to less than three years of the combined specified education and experience

　　Three years to less than four years of the combined specified education and experience

　　Four years to less than five years of the combined specified education and experience

　　Five years to less than six years of the combined specified education and experience

　　Six years to less than seven years of the combined specified education and experience

　　Seven or more years of the combined specified education and experience

　　Not Applicable

　　05

　　Do you have a Master's degree in Business Administration or Public Administration? IF YES – How many years of full-time experience do you have in professional level budget analysis or fiscal management work?

　　Less than one year experience in the identified areas.

　　One year to less than two years experience in the identified areas.

　　Two or more years experience in the identified areas.

　　Not applicable

　　06

　　If you are a CURRENT employee for the State of Iowa (executive branch) how many years of full-time experience as a Budget Analyst 2 do you have?

　　No Experience as a Budget Analyst 2

　　Less than one year as Budget Analyst 2

　　One or more years as Budget Analyst 2

　　Not applicable

　　Required Question

　　Agency

　　State of Iowa

　　Agency

　　309 Iowa Workforce Development

　　Address

　　1000 E Grand Ave

　　Des Moines, Iowa, 50319

　　Website

　　https://www.iowaworkforcedevelopment.gov/

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