Billing Specialist (Minneapolis, Salt Lake City, Denver or Seattle)

We are seeking aBilling Specialistfor our Minneapolis, Denver, Salt Lake City, or Seattle office. In this hybrid position, you will be responsible for all components of the billing process for assigned clients and attorneys, including preparation of bills, transfers, write-offs, deferral requests, auditing, compliance with clearing requirements, and A/R management as needed. Do you enjoy working with a team to achieve department goals? If you have strong communication and customer services skills and you enjoy working in a fast-paced environment, then we would appreciate hearing from you.

Additional Responsibilities Include:

Implement billing procedures for assigned attorneys.

Coordinate day-to-day operations of the billing process.

Ensure accurate and timely processing of all bills. Monitor changes in billing procedures, policies and billing attorney responsibilities.

Ensure that assigned attorneys have satisfied all required monthly billing responsibilities in accordance with clearing deadlines. Coordinate with assigned lawyer to determine action on each component of that attorney’s monthly billing responsibilities.

Prepare bills from billing proforma, taking into account special billing arrangements, rates, and making adjustments as indicated. Prepare and send final bills and related correspondence. Complete audit for each bill to ensure accuracy.

Prepare necessary transfers or write-offs, obtaining required approvals. Prepare Deferral Requests for assigned attorneys in accordance of the billing guidelines and requirements as needed. Obtain billing review partner approval when needed, and submit prior to clearing deadline.

Prepare Report on Outstanding Invoices pursuant to the attorney’s instructions and correspondence, draft status descriptions for reporting, obtain approvals and submit form prior to clearing deadline.

Assist Accounts Receivable in the review of Statement of Accounts; provide current information for Accounting Department reminder notice process.

Prepare additional billing detail, breakdowns, analysis as requested by clients, attorneys or Accounting personnel; correspond with client contacts.

Maintain billing records and provide follow-up assistance to attorneys, secretaries and clients regarding questions or problems arising from billing.

May be requested to perform other duties not mentioned above.

What we’re looking for:

High School diploma or G.E.D. equivalent.

At least 3-5 years of billing or accounts receivable experience.

Ability to communicate effectively, both verbal and written, with all levels of personnel.

Excellent customer service skills.

Ability to work independently in a deadline driven environment.

Preferred:

Experience working in a large law firm.

10-key by touch skills.

Word processing experience.

Experience working directly with clients.

3E Software billing experience.

About Dorsey:

Dorsey Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking financial institutions; development infrastructure; energy natural resources; food, beverage agribusiness; healthcare life sciences; and technology.

Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); life insurance; short-term and long-term disability coverage; a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave; paid volunteer day; adoption assistance; back-up child care program; dependent care assistance; well-being programs and activities; transportation assistance; a 24/7 confidential employee assistance program. (Some benefits are subject to eligibility criteria).

Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

Mansfield Certification Plus (Diversity Lab)

Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)

100% rating on the Corporate Equality Index (Human Rights Campaign)

Gold Standard Certification (Women in Law Empowerment Forum)

Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How to Apply:

Dorsey Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.

Dorsey Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey Whitney LLP participates in E-Verify.

The pay range for this position in Colorado only is $26.75 to 32.50 per hour.

This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.

Applications will be accepted through July 23, 2024.

The pay range for this position in Seattle only is $30.00 to $36.50 per hour.

This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

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Office Location:

Minneapolis, MN

Salt Lake City, UT

Denver, CO

Seattle, WA