Associate Registrar - Cantor Arts Center

　　Arts, Stanford, California, United States

　　Museum

　　Post Date Jan 10, 2024

　　Requisition # 101899

　　Associate Registrar - Cantor Arts Center

　　Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and improving our world. The university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford’s future success will be shaped by its diverse perspectives, unique experiences, and inclusive culture.

　　Serving the Stanford University campus, the Bay Area community, and visitors from around the world, the Cantor Arts Center provides an outstanding cultural experience for visitors of all ages and a growing online audience of scholars. The Cantor’s encyclopedic collection spans 5,000 years and includes more than 40,000 works of art from around the globe. An established resource for teaching and research on campus, the Cantor offers free admission and programs year-round. It is consistently one of the most visited university museums in the U.S.

　　It is an exciting time to join the expanding team at the Cantor Arts Center—with a new director of the museum, a recently appointed Vice President for the Arts at Stanford University, a loyal community of donors and members, and bold curatorial initiatives that will shape a broader understanding of our collective art histories. Join us as we build capacity to achieve the museum’s goals within an equitable, collaborative, and creative work environment.

　　Reporting to the Associate Director of Collections, the Associate Registrar for Collections will independently organize, manage and perform a wide variety of professional registration duties in support of the museum's collections and exhibitions. The Associate Registrar will be responsible for managing the processing of new acquisitions for the museum, coordinating daily work flow in collections storage, administering annual collection inventories, and performing the maintenance and updating of art emergency procedures. Working with Collections Dept staff, the Associate Registrar will also perform support for the museum’s collection management database.

　　In this role, you will:

　　Perform all of the tasks related to accessioning new works into the collection; arrange shipping, communicate with donors, provide and file all legal documentation, condition report incoming work and physically number objects.

　　Data entry for object records and cataloging of collections, data entry to track collection object accessories, including mounts and other exhibition materials related to the object.

　　Work with the curatorial team to update valuations of collection objects.

　　Manage the daily workflow and organization in collections storage areas.

　　Work closely with the Collection Preservation Specialist and Museum Preparators to determine storage locations for collection objects, coordinate the rehousing of collection objects and, as necessary, write up handling instructions for objects with complex handling trays and boxes. Print object labels and tags.

　　Manage photography of new acquisitions with contract photographer, link images to database records

　　Update existing Super Reports in the EmbARK database, and create new reports.

　　Working with Collections Dept staff, assist with the migration of the museum’s collection data from EmbARK to TMS Collections by scripting SQL data searches, custom views and alerts and writing Crystal Reports

　　Create gallery de-install reports for scheduled exhibition de-installs and gallery change outs.

　　Conduct annual inventory of collection objects, in accordance with AAM best practices.

　　Purchase and maintain inventory of collection storage and collection department supplies.

　　Revise the Art Emergency documents and procedures as necessary, distribute to staff.

　　Work with Associate Director of Collections, Conservation, and Curatorial to establish collection salvage priorities and create protocol for access.

　　Manage volunteers and student interns occasionally.* - Other duties may also be assigned

　　Please note that this position will be based on the Stanford campus and will be considered hybrid with the expectation to be on campus 3-4 days per week depending on events. In addition, this position may require working evenings and weekends as needed.

　　In order to be successful, you will bring:

　　Bachelor’s degree and five years of related experience or a combination of education and relevant experience. Master of Arts in Museum Studies, Art History, Arts Administration or a related field is preferred.

　　Demonstrated commitment to promoting and supporting an environment of diversity and inclusion.

　　Demonstrated knowledge of professional museum practices including registration methods, safe object handling and art preservation, packing and shipping, insurance, storage of art, security measures, and object numbering techniques.

　　Professional experience working with the legal issues relating to collection accessioning practices and the rehousing of collections is strongly desired.

　　The candidate should have a demonstrated working knowledge of TMS for Windows or TMS Collections database software and experience using

　　SQL for generating data searches, and creating custom views, alerts and list views. Experience writing Crystal Reports is strongly desired.

　　Experience with EmbARK is strongly preferred.

　　Proficiency with Microsoft Word, Excel, Adobe Photoshop and Adobe Acrobat Pro.

　　Must have excellent interpersonal, organizational and communication skills.

　　Ability and willingness to maintain a high level of accuracy and attention to detail is essential, as is the ability to work well under pressure with a wide variety of museum professionals, vendors, students, docents, and others.

　　Don’t meet every single requirement? At the Vice Presidency for the Arts and Cantor Arts Center, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. Let us know in your cover letter how your experience makes you a good fit for us. You may be just the right candidate for this or other roles!

　　At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

　　The expected pay range for this position is $72,000 – 82,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

　　Why Stanford is for You

　　Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

　　● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

　　● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

　　● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

　　● Discovery and fun. Stroll through historic sculptures, trails, and museums.

　　● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

　　The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

　　Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

　　Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

　　Additional Information

　　Schedule: Full-time

　　Job Code: 1852

　　Employee Status: Regular

　　Grade: G

　　Requisition ID: 101899

　　Work Arrangement : Hybrid Eligible