Are you a natural leader and highly knowledgeable when it comes to Construction Project Management? Do you enjoy making sure everyone on the team is set up for success? If so, this may be the perfect opportunity! 

　　The Role

　　The Assistant Project Manager (APM) assists the project team leader in planning, execution, delivery, close- out and the overall success of a specific project(s). The APM is responsible for assisting, coordinating and managing the construction process from start through close-out. The APM works with the Project Manager to assist design efforts, solicit, and qualify bids, develop contract documents, manage construction documents, expedite materials, ensure quality, and help manage the overall construction process. The APM reports to the Project Manager.

　　What You’ll Do…

　　Preconstruction

　　Assist and validate design through active participation in design meetings

　　Assist with cost estimates during design through active bid procurement

　　Assist in coordination of construction trailer and all required furniture and equipment

　　Assist in developing contract documents and prequalify Subs and Vendors

　　Field Management

　　Visit site periodically and assist coordination of onsite activities with Superintendent

　　Provide all necessary support to on-site Superintendent to ensure the project is successful

　　Assist Superintendent in material order deliveries

　　Manage Subcontractor contract compliance

　　Attend weekly coordination and safety meetings

　　Establish and maintain positive Subcontractor/Vendor relations

　　Contracting and Buyout

　　Solicit bids from at least 3 qualified Vendors and Subcontractors

　　Develop detailed scopes of work by trade to include as exhibits in contract documents

　　Prepare detailed Schedules of Value to facilitate payment for Subcontractors and Vendors

　　Prepare schedule exhibits by duration for all Subcontractors

　　Qualify all bids for work including contract terms and insurance

　　Prepare bid forms to analyze “apples-for-apples” on all trade bids and submit to PM for approval

　　Prepare master list of documents for use as exhibit in contract documents

　　Workflow & Scheduling

　　Monitor schedule daily and provide weekly written updates.

　　Review daily reports from Superintendent

　　Attend weekly Subcontractor meetings to coordinate subs and suppliers in order to achieve project objectives

　　Ensure all materials are procured well in advance of the time needed

　　Code Compliance

　　Monitor all materials test reports for compliance with standards and specifications

　　Monitor third-party inspectors for contractual and code compliance

　　Monitor permit and inspection notebook

　　Quality Control

　　Continually inspect and monitor all work to ensure it is performed in accordance with contracts, plans and specifications

　　Obtain shop drawings from Subcontractors and suppliers. Ensure timely review and approval by architects and engineers so that there are no delays to schedule

　　Notify trades of all redline revisions, ASI’s, and other changes from published documents to ensure their implementation with a minimum of rework

　　Coordinate design consultants for onsite inspections and punch lists

　　Material Control

　　Monitor material delivery tickets against actual shipments and cross reference these to Purchase Orders. Coordinate placement of materials on- site to minimize access issues and protect supplies

　　Instruct trades to use materials efficiently and to protect perishable items from sun, rain, or other damage

　　Ensure that materials are being used where and how intended

　　Manage materials using Sparrow Partners best practices

　　Cost Control

　　Review Sub Change Order requests and verify work or material is not included within the Subcontractor’s original scope of work

　　Monitor field-generated requests prior to commencement of extra work

　　Assist with review of all monthly payment requests to ensure work is complete and satisfactory prior to approval of monthly draw approval or invoice payment

　　Safety

　　Inspect work practices, tools, equipment, fall protection, scaffolds, safety devices, etc. during site visits

　　Inspect safety violation log

　　Ensure escalation procedures are being utilized for recurring violators

　　Attend weekly safety meetings

　　Review safety reports with safety consultants during site visits

　　Cleanliness & Waste Management

　　Help promote good housekeeping practices everywhere on the job

　　Assist with implementation and enforce cleaning assignment

　　Help manage dumpsters for Superintendent to facilitate debris haul off

　　Site Security

　　Monitor project specific security program to ensure protection of project and assets

　　Erosion Control & Monitoring

　　Verify third-party monitoring company and ensure reports are filed according to NPDES and local requirements

　　Other

　　Participate in monthly on-site meetings with development to review project status

　　Assist PM with weekly schedule updates

　　Prepare and manage the following logs:

　　RFI

　　ASI

　　Inspection Log

　　Submittal

　　Shop Drawings

　　Transmittal

　　Attend Subcontractor draw meeting

　　Assist PM with validating work in place

　　Post Construction

　　Assist with preparation of final punch list for all Subcontractors and ensure all items are completed prior to release of retainage payment

　　Ensure all retainage release prerequisites have been met prior to approval of final retainage release

　　Procure all warranty documentation from Subcontractors and material providers

　　Assist in preparing After Action Report with all close-out documentation

　　Assist in preparing close-out book containing final project documentation

　　Ensure as-built surveys and elevation certificates are completed

　　Ensure as-built plan set is completed by Superintendent

　　Work with property management representatives and Subs/Vendors to resolve all remaining items

　　Qualifications

　　Minimum 3 years experience in Construction Project Management

　　Familiarity with Procore and Bluebeam preferred, but not required

　　Experienced in Microsoft Excel

　　Ability to learn and adapt quickly

　　Naturally curious and always striving to improve

　　Self-aware and coachable

　　Strong communication skills (both written and verbal)

　　Proven ability to build collaborative partnerships and lead through influence

　　Some of the Reasons You’ll Love Working With Us

　　Purpose driven culture

　　High employee engagement scores + Best Place to Work award recipient

　　Health, dental and vision benefits

　　Milestone anniversary rewards including travel, spa retreats, home down payments, student loan payoffs, sabbaticals and more

　　401K retirement plan with healthy employer match

　　Generous paid time off

　　Paid Parental Leave

　　Bonus opportunities

　　“Sparrow does not accept unsolicited resumes from third-party recruiters or staffing agencies. Agencies are specifically directed not to contact Sparrow employees in an attempt to present candidates. Such correspondence will be blocked and reported as spam.”

　　About Sparrow

　　Founded in 2017, Sparrow is at the forefront of one of the fastest growing housing segments in the nation focused on Active Adult 55+ communities and is now also embarking on a plan to develop “build-to-rent” communities with an exclusive, programmatic equity partner.  Sparrow plans to begin developing conventional multifamily apartments in the near future.

　　Sparrow’s mission is to create thriving communities that feel like home.  Through thoughtful design, state of the art construction and highly engaged management, we help our community members build meaningful connections and lead vibrant lives.  Sparrow was founded in Austin with offices now in Dallas, Phoenix and Sarasota, and communities across the southern US. 

　　Equal Employment Opportunity Statement  

　　We believe that the unique contributions and perspectives of our employees are the driver of our success. We are deeply committed to creating an inclusive environment where every individual feels supported and differences are celebrated.  Sparrow is proud to be an equal opportunity employer and is committed to giving every candidate equal consideration regardless of age, race, ancestry, religion, sex, gender identity, sexual orientation, pregnancy, marital status, ancestry, physical or mental disability, military or veteran status, national origin, or any other characteristic. 

　　If you’ve gotten to this point, we hope you're feeling excited about the possibility of joining our team! Even if you don't feel that you meet every single requirement, we still encourage you to apply. We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways – not just candidates who check all the boxes.

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