Who We Are

　　We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

　　Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.Serving a highly diverse student body ( for more information).Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life. for more about Student Affairs.Required Qualifications (as evidenced by an attached resume):

　　Bachelor's degree (foreign equivalent or higher). Three (3) years of progressively responsible full-time administrative experience. Experience with procurement of goods and/or services. Experience with financial planning and/or budget management. Experience with Microsoft Office Suite and/or Google Workspace.Preferred Qualifications:

　　Master's degree (foreign equivalent or higher). Experience creating, editing, and submitting reports. Experience reconciling accounts. Experience with project management. Experience with financial reporting tools/systems. Experience with data management, assessment and using statistical analysis software. Experience using databases such as Wolfmart, SUNY BI and/or talent management systems. Experience with hiring and training student staff. Experience working with sensitive data. Experience working with a diverse college population.Brief Description of Duties:

　　Reporting to the Senior Director of Strategic Initiatives and Operations for Student Life, the Assistant Director for Student Life and Initiatives will provide leadership to the Office of Student Life which encompasses, Student Engagement, Campus Life Centers, Student Community Development, Diversity, Intercultural, and Community Engagement, SB Marching Band, Fraternity and Sorority Life, and New Student and Transitions Programs. They will lead all budget, procurement, on-boarding of students and be responsible for the business activities that will include all related administrative activities of finance, personnel, and reporting. Fiscal responsibilities include monitoring the daily activity for several accounts. They will develop the departmental budgets and manage the capital projects. This position will deal with a wide range of individuals and groups associated with the university.The Assistant Director for Student Life Operations and Initiatives will have excellent verbal and written communication skills as well as interpersonal and organizational skills. They will exemplify a strong work ethic and integrity, with a high level of professional discretion of confidential and time-sensitive information and documents related to all departmental activities. Essential for this role is proficiency with computers and strong analytical skills.

　　Budget, Purchasing and Account Management:Develop and update the Student Life central and department budgets, planning and management, record keeping, fiscal projections and analysis, and policy compliance in partnership with the Assistant Vice President and Dean of Students and the Senior Director of Strategic Initiatives and Operations for Student Life.Create reports on budget use and spending patterns for all accounts within the Student Life unit.Collaborate with the Director of New Student and Transition and Programs with fiscal recording keeping, analysis, and projection, to ensure proper use of Orientation fee.Coordinate and plan for the use of the Student Life & Recreation fee, project expenses over multiple years, and ensure accurate and responsible use of the Student Life portion of the fee.Meet regularly with the Senior Director and the Director of New Student and Transition Programs to review & reconcile fiscal transactions.Meet regularly with the budget officers within the Division of Student Affairs to ensure fiscal compliance and responsibility from a divisional perspective.Meet regularly with the budget officer for Campus Recreation to reconcile transactions regarding the shared Student Life & Recreation fee to ensure all parties are spending appropriately.Meet quarterly with the budget office for Campus Residences and the Director of Campus Life Centers to reconcile transitions regarding the allocation of funding provided to support Campus Life Center facilities (Bauman and DeVries) and to ensure fiscal compliance and responsibility for the CLC department.Collaborate and serve as a liaison between the Office of Student Life and the DOSA CRAFT Team to build a Student Life data dashboard, annual reporting document, and assessment instruments.Project Management and Assessment:Manage projects as assigned by the Senior Director and/or AVP and Dean of Students.Support department leadership in data analysis, program assessment, analyzing and strategic planning for all units within the Office of Student Life.Work with vendors on products and services, installs and payment. Create spreadsheets and assist with tracking of timeline specific to projects and services. Manage all purchase orders related to projects and assist with tracking of expenditures annually.Recruitment, Training, Development, & Supervision:Lead and execute an all Student Life student employees fall and spring employee training and onboarding program. Develop and implement an employee curriculum model that helps translate learned on the job skills to become career ready post graduation.Responsible for the development, coordination and management of the Student Life central office operations.Responsible for the roll-out and maintenance of hourly student employee management software for the Student Life unit.Responsible for leading the creation, implementation, and maintenance of an employee appreciation and recognition program for both full-time professionals and hourly student employees.Supervise a graduate hourly employee, including recruitment, selection processes, hiring, staff training and evaluation, time reporting/tracking, and performance review.University/Divisional Service, Programs, & Events:Work collaboratively with the Senior Director during major programs and events offered by the Office of Student Life and the University (i.e., Welcome Week, Homecoming, Commencement, Convocation, etc.).Coordinate logistics including arranging meeting and conference facilities, arranging food service, lodging, and transportation information. Negotiate contracts and arrange with vendors to provide services.Collaborate with the planning and execution of Family Weekend Programming with the Assistant Director for Student Affairs Events & Initiatives.Professional Development and Committee Involvement:Participate in opportunities that promote your learning, growth, and development (i.e. classes, training, committee, webinar, etc.). Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas outside of your individual unit/department (i.e. campus wide traditions, events, programs, etc.)Other duties or projects as assigned as appropriate to rank and departmental mission.Evening and weekend work may be required at times.

　　Special Notes:

　　This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.In addition to the employee's base salary, this position is eligible for $3,087 UUP annual location pay, paid biweekly.Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.Resume/CV and cover letter should be included with the online application.If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit .In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed.Visit our page to learn about the total rewards we offer.

　　Job Number: 2304871

　　Official Job Title: Senior Staff Assistant

　　Job Field: Administrative & Professional (non-Clinical)

　　Primary Location: US-NY-Stony Brook

　　Department/Hiring Area: Office of Student Life

　　Schedule: Full-time Shift :Day Shift Shift Hours: 8:30 a.m. - 5:00 p.m.

　　Posting Start Date: Jan 23, 2024

　　Posting End Date: Feb 7, 2024, 4:59:00 AM

　　Salary:$63,000 - $65,000

　　Appointment Type: Term

　　Salary Grade:SL3

　　SBU Area:Stony Brook University

　　Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

　　Minimum Salary: 63000.00Maximum Salary: 65000.00Salary Unit: Yearly