The Position

　　Come join an expanding and passionate early pipeline team. In this exciting role you will be an integral part of a diverse Global team that will positively shape future treatments for patients suffering from cardiovascular-renal-metabolic diseases. The ideal candidate will demonstrate excellent communication and interpersonal skills, effective tie management abilities, and the aptitude to work both independently and as part of a team in a fast-paced environment.

　　This position is also available as a Jobsharing.

　　Tasks & responsibilities

　　As an Assistant, you will be entrusted with the responsibility of providing operational and administrative support, offering you a high degree of international exposure.

　　One of your duties will be the comprehensive management of travel itineraries, which includes the organization of trips, tracking of travel budgets, and detailed reporting on travel expenditures.

　　You will also be tasked with the meticulous organization of national and international meetings and events, as well as the coordination of virtual gatherings.

　　Your role will also encompass standardized procurement management, involving the ordering of materials, services, and work resources, the dispatch of documents and materials in compliance with regulatory requirements, and in some instances, support in contract negotiations.

　　You will actively collaborate in the planning and monitoring of various budgets, such as personnel and travel, ensuring their effective controlling.

　　A significant part of your role will be to ensure the purpose-oriented flow of communication, primarily focusing on organizational, administrative, and personnel matters, which may include the preparation and dispatch of circulars or announcements.

　　Lastly, your responsibilities will include general administrative and secretarial duties like efficient diary management of assigned team leaders or managers, guest registration, and the creation of reports and presentations using MS Office and BI software such as Cora, IDEA, Veeva Vault, and SAP.

　　Requirements

　　Completed apprenticeship in Administrative or Management Assistance, or similar roles with a few years of professional experience

　　Experience or additional training in project management

　　Exceptional communication skills and service orientation, demonstrating the ability to interact effectively

　　Excellent self-management and organizational skills, capable of managing workload, setting priorities, and making necessary adjustments

　　Highly motivated team player, possessing a problem-solving attitude and the determination to take ownership of priorities and responsibilities

　　Strong intercultural competencies and interpersonal skills, with the ability to communicate effectively in a diverse environment

　　Flexibility to adapt quickly and effectively to frequent changes and altered priorities

　　Proficiency in English, both verbal and written (C1 level), is a must-have, as it will enable you to communicate effectively in our international setting

　　Ready to contact us?

　　If you have any questions about the job posting or process - please contact our HR Direct Team,

　　Tel: +49 (0) 6132 77-3330 or per mail: [email protected]

　　Recruitment process:

　　Step 1: Online application - application deadline is February 16th, 2024

　　Step 2: Virtual meeting in the period from mid to end of February

　　Step 3: On-site interviews in the first half of March

　　All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.