64773BRAuto req ID:64773BRJob Code:403033 Staff Assistant III Department Office Location:USA - MA - Boston Business Title:Alumni Relations Assistant, External RelationsSub-Unit:------------ Appointment End Date:30-Jun-2025Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

　　High School Diploma, GED, or equivalent is required.

　　3+ years of experience in administrative support role(s) and/or related experience is required.

　　Education beyond high school may count toward experience.

　　Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must.

　　Additional Qualifications and Skills:

　　Excellent verbal and written communication skills

　　Proven customer service, interpersonal and organizational skills

　　High level of attention to detail, ability to work independently, and work effectively with interruptions to meet tight deadlines and respond quickly.

　　Ability to establish and promote good working relationships with alumni, colleagues faculty.

　　Ability to manage confidential information appropriately with a high level of tact and discretion

　　Ability to learn new software and databases

　　Ideal candidates will have a desire to work as part of a team with an all hands-on deck approach, and maintains a “no job is too big or small” philosophy

　　Additional Information:This is a 40 hours/week, overtime-eligible position.

　　This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 2 days per week. Specific days and schedule will be determined between you and your manager.

　　We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

　　A cover letter is required to be considered for this opportunity.

　　Harvard Business School will not offer visa sponsorship for this opportunity.

　　Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.Department:External RelationsPre-Employment Screening:Identity Job Function:Alumni Affairs and Development, General AdministrationPosition Description:Working closely with the Director of Operations and members of the Alumni Relations (AR) teams, this position serves as the primary point of contact for alumni customer service for events, reunions and all general alumni inquiries. The Alumni Relations Assistant manages a variety of complex administrative tasks and works independently with minimal supervision in a fast-paced environment with multiple and conflicting priorities.

　　This position provides support to the team with administrative duties to ensure smooth operations within Alumni Relations and between other HBS departments, including but not limited to:

　　Managing the AR general inquiry email account inbox and phone lines;

　　Preparing reports and materials;

　　Drafting correspondence for internal partners in External Relations (ER), across HBS, and to alumni;

　　Responding to emails, scheduling meetings, drafting agendas, reserving space, recording meeting minutes, and ordering office supplies.

　　Ability to perform the essential duties of the position with or without reasonable accommodation.

　　Be responsible for additional duties as assigned.

　　This role has an end date of June 30, 2025 with the possibility of renewal.School/Unit:Harvard Business School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:This role will be required to staff departmental events and work occasional early mornings, evenings, weekends, including HBS MBA Reunions.Job Summary:Are you excited about joining a world class organization at the intersection of higher education and business? Do you excel at multi-tasking? Are you drawn to roles that require interaction with many colleagues across departments? If so, join us as we work to strengthen the lifelong relationship between alumni and the School by delivering meaningful engagement and learning opportunities and by inspiring philanthropy that supports and extends the Harvard Business School (HBS) mission of educating leaders who make a difference in the world.Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

　　Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

　　Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

　　Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

　　Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

　　Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

　　Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

　　Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

　　Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

　　Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

　　Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-KC1Work Format Details:

　　About Us:Founded in 1908 as part of Harvard University, Harvard Business School (https://www.hbs.edu) (www.hbs.edu) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.