Summary This position serves as an Airports Program Assistant for the Office of Airports (ARP), Harrisburg Airports District Office (ADO) Eastern Region, responsible for performing a variety of program and administrative support duties. Responsibilities Performs a combination of routing, multiple, and varying administrative assignments in support of office administrative programs, policies and procedures under the limited direction of a manager, project/program manager, team leader, or more experienced employee. Assists managers and other employees and/or may serve as a lead in the day-to day operations/activities of the office. Provides management with accurate, timely and authoritative information and materials to enable decisions concerning all administrative matters. Demonstrates considerable independence in planning time and coordinates with a manager only when needed to prioritize assignments and utilize assigned resources. Under the limited direction of a manager, project/program manager, team leader, or more experienced employee, provides administrative support for the Airport Improvement Program (AIP). May provide recommendations and/or assist the manager in the development of procedures for establishing, operating, and assessing the effectiveness of administrative procedures; improvements to program, systems and processes; and implements control systems. In accordance with instructions, policies, previous training, or accepted practices, performs various studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations. Serves as focal point responsible for the monitoring and tracking expenditures from the operational budget. Prepares quarterly reviews and completes monthly budgetary requirements for review by a manager. Serves as the Property Delegate responsible for maintaining accountable property records in property management system. Performs annual inventory and processes actions for approval by the Property Custodian. Reviews and verifies employee time and attendance in the agency's timekeeping system and alerts manager of any discrepancies. Tracks controlled correspondence including briefing papers, Congressional inquiries, and Freedom of Information Act requests. Ensures deadlines are met. Maintains files in accordance with organizational and agency-wide policies and procedures. Monitors and prepares appropriate documentation in support of procurement request for office supplies, materials, services and government leased vehicles as requested. Ensures appropriate levels of review and signature for approvals. Tracks requests from initiation to completion. Assists management with distributions of calls for training. Tracks staff completion of mandatory training. Reports delinquencies to a manager of higher level employee. Processes travel authorizations/vouchers in accordance with FAA Travel regulations. Tracks and provides updates to management team on travel estimates/expenditures for budgetary purposes. Validates accounting codes prior to manager approval. Contacts typically are internal and external, with regular contacts among major subdivisions and LOB's/SO's, customers, and other external parties to share information regarding established agency policies and procedures, coordinates efforts and discuss the status of assigned projects and programs. Established policies/procedures provide guidance for most assignments, but allow considerable discretion for incumbent to select the most appropriate approach(es) or recommend new approaches. Assignments often require new reviews of policies and precedents under the limited guidance of a manager or other employee. Resolves most problems and work issued without the assistance of a manager, project/program manager, or team leader. Refers complex matters that require attention to a manager or more experienced professional. Work is reviewed periodically, typically through status reports and at completion to ensure policy compliance and alignment with the requirements of projects and/or other work activities. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify at the FV-F level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-E, FG/GS-7/8 levels. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience may include but is not limited to: Experience performing a variety of routine and complex administrative duties for an organization of professional/technical staff. Experience utilizing automated databases and computer software tools, such as Microsoft Word, Excel, or PowerPoint to document, reconcile, validate, and track tasks; and prepare a variety of materials, such as memos, briefing slides, talking points, agendas, etc. Experience interpreting administrative guidance to provide assistance to management and staff. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Education Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financialdisclosure_requirements The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family. Leave Enhancement: FAA organizations may offer enhanced annual leave accrual to newly appointed or reappointed employees. In order to receive consideration for such a benefit, applicants' prior non-Federal service or active duty uniformed service must directly relate to the duties of the position to which appointed. Granting enhanced annual leave is at the sole discretion of the hiring organization, and granting such benefit is not an entitlement nor guaranteed to any newly hired employee. If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed. If the selection list is shortened to a best qualified list through a comparative process, then the best qualified list shall be considered to be the selection list. If it is determined that interviews are required and telephone interviews are not utilized, travel expenses incidental to these interviews will be paid in accordance with the Agency's travel regulations and this Agreement. This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available athttp://jobs.faa.gov/FAACoreCompensation.htm Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Applicants should include examples of their specialized experience in their work history. Applicants may be asked to verify information on your application for employment with the FAA. Qualification requirements must be met by the closing date of this vacancy announcement. This is a bargaining unit position. This position is represented by NATCA: Regional ARP Except AEA. Links to Important Information: Locality Pay , COLA