Adminstrative Assistant III

　　Salary

　　$44,534.00 - $70,751.00 Annually

　　Location

　　Anne Arundel County

　　Job Type

　　Full Time

　　Job Number

　　8403-MVA-SVSS-01/24

　　Department

　　Motor Vehicle Administration

　　Opening Date

　　01/24/2024

　　Closing Date

　　2/7/2024 11:59 PM Eastern

　　Description

　　Benefits

　　Questions

　　Description

　　Administrative Assistant III

　　Open Recruitment

　　Position Specific Recruitment

　　This is a position specific recruitment and is open to anyone who meets the minimum and selective qualifications listed below. The resulting list of eligibles wiill be used to fill this Motor Vehicle Administration (MVA) position or function only. You will need to reapply for any future recruitment conducted for this job classification.

　　This is an administrative support work providing administrative services for the MVA School Bus Safety section. This position is responsible for responding to all correspondence communicated through the department's email address. The administrative assistant also acts as intermediary for the manager to address customers questions and or complaints. Duties within this position also, ensures that school vehicles comply with applicable school vehicle State and Federal Motor Vehicle Laws, by assisting with school bus inspections schedules and manifest for vehicle compliance agents.

　　Responsibilities included but not limited to the following:

　　Preparing school bus inspection notifications and letters for school buses owned by contractors and Board of Education.

　　Responding to school bus inspection program inquiries received through emails, phone and fax.

　　Preparing, processing and filing manifest, mileage logs, reimbursement sheet.

　　Making required updates for customers with MVA electronic system (Customer Connect).

　　Responsible for keeping the department inventory, files, policies and procedures.

　　Preparing documents and reports.

　　Representing the department when requested to complete testing of program requirement within MVA electronic system.

　　Timekeeper for employee bi-weekly payroll as required.

　　The current vacancy exist at the MVA School Bus Inspections and Compliance office in Glen Burnie Maryland (Anne Arundel).

　　Qualifications

　　Minimum Qualifications

　　Education: Graduation from a standard high school or possession of a high school equivalency certificate.

　　Experience: Five years of experience in secretarial work.

　　If you have held more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position.

　　Notes:

　　Applicants may substitute additional secretarial or clerical experience on a year for year basis, for the required education.

　　Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.

　　U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the education and experience on a year-for-year basis.

　　Licenses & Certifications

　　None

　　Additional Information

　　To Apply:

　　Submit a DTS-1 application online at: http://agency.governmentjobs.com/mdotmd. The application must be complete at the time of submission and must clearly describe the required work experience. Employment dates (month and year) must be stated. Vague descriptions of experience will not be considered. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted. Applications submitted online must be received by 11:59 PM if a closing date is noted. If you have general questions regarding employment opportunities with the Motor Vehicle Administration (MVA), please call 410-787-7719.

　　Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org ) or World Education Services: International Credential Evaluation (https://www.wes.org/ ).

　　The MVA is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

　　The MVA is an equal opportunity employer. The MDOT MVA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

　　The incumbent in this position may be a member of a covered bargaining unit.

　　The State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy to include possible drug testing.

　　The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification to employment. Erroneous, misleading, or fraudulent information on an application is sufficient grounds for rejection from the hiring process, withdrawal of an offer for employment or immediate discharge.

　　Reasonable accommodations will be provided upon request.

　　Relay Service: 1-800-201-7165 TTY: 1-800-492-4575 EEO/AA Employer

　　Issued:01/24/2024

　　Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:

　　https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

　　Don't miss out on a great opportunity for a challenging career along with fabulous benefits!

　　*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.

　　01

　　Below are a series of job duties; please choose the most appropriate response for each. Your responses may relate to your current employment, or it may relate to previous jobs you have held. Your responses should relate to the job duty information you provided in your application. Be sure to provide honest and accurate answers; failure to do so can result in discontinuation from the recruitment and testing process. Please check below to acknowledge that you have read and understand this statement.

　　I have read the above instructions and statement.

　　02

　　Manages schedule(s), to include moving appointments and revising calendars to accommodate the needs of the manager/supervisor

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　03

　　Make copies of correspondence or other printed material

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　04

　　Prepares expense accounts and other such documents to track important office/department activities

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　05

　　Maintains confidential files by ensuring that documents are systematically organized and secured

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　06

　　Orders office supplies/creates purchasing requests for a department/unit

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　07

　　Regularly handles customers' issues by telephone, email, mail, and/or in person

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　08

　　Independently composes correspondence with little guidance or direction from others

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　09

　　Prepares and maintains charts, lists, forms, schedules, etc.

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　10

　　Opens, sorts, and reads incoming correspondence

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　11

　　Extracts pertinent information/data from files and other sources and creates a usable form for the review and use of administrative professionals/supervisor/manager

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　12

　　Coordinates appointments for manager/supervisor, such as scheduling meetings/special events and making travel arrangements

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　13

　　Attends meetings to record minutes

　　I perform this job duty on a frequent and regular basis

　　I occasionally perform this job duty

　　I rarely perform this job duty

　　I do not perform this job duty

　　14

　　Please list the employer(s) where these job duties were performed below (please write 'N/A' if none of the duties were performed).

　　Required Question

　　Agency

　　Maryland Department of Transportation

　　Address

　　See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------

　　Phone

　　See Job Posting

　　Website

　　http://www.mdot.maryland.gov

　　Apply

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