Pappageorge Haymes Partners (https://www.pappageorgehaymes.com/) (PH) is seeking a proactive and versatile Senior Administrator of Proposals and Contracts to oversee vital administrative functions. This role encompasses managing RFP/Qs, proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified support to the Managing Partners, including but not limited to generating all types of project-related and legal correspondence, coordinating schedules and meetings, generating reports, and tackling projects as assigned. This position not only offers the flexibility to work remotely and in-office but also provides an opportunity for professional growth and career advancement within our firm.

　　Primary Responsibilities:

　　Proposals: Craft, organize, and track proposal documents with precision

　　Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents

　　Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.

　　Insurance Certificates: Request, distribute, and manage certificates for projects

　　Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals

　　Internal Collaboration: Coordination with the Accounting and Marketing staff, related to project organization

　　Document Management: Maintain a well-structured electronic filing system

　　Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity

　　Qualifications:

　　Education Background: Associates degree or Certificate in Business, Business Law, Paralegal Studies

　　Professional Experience: 5+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts

　　Proficiency in Microsoft Suite: A strong emphasis on Excel and Word, is a fundamental requirementEssential skills in Microsoft Suites, especially Excel and Word

　　Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial

　　Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable

　　Benefits:

　　Employer Paid Health Insurance (choice of PPO or HSA plan)

　　Employer Paid Life Insurance and Long Term Disability

　　Dental Insurance

　　Vision Insurance

　　401(k) Retirement Savings Plan with Employer Match

　　Employee Stock Ownership Plan (ESOP)

　　Paid Vacation and Personal Days

　　Discretionary Performance Bonus

　　Continuing Education (CE) Allowance 

　　Pre-Tax Ventra Transit or Commuter Benefits Program

　　About the Office:

　　At PH, our most valuable asset is our people. Our average tenure is 13 years, a significant achievement that is a testimony to our inclusive, collaborative and diverse atmosphere. Our unique, tight-knit culture thrives on collaboration, appreciation, recognition and celebration. We believe in a healthy work-life balance is necessary for all of us to achieve achieving both our professional AND personal goals!

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