Summary This position is located with the Bureau of Indian Affairs, San Carlos Irrigation Project in Coolidge, Arizona. The incumbent will assist in managing the day-to-day administrative support functions associated with the operation of the San Carlos Irrigiation Project. Responsibilities As an Administrative Support Assistant (OA), your duties will include, but not limited to: Prepare requisition to purchase office supplies, equipment. printing, and services. Assist in making arrangements for large meeting and/or conferences, including space, people, time, etc. Serve as a payroll coordinator and Quicktime user (time and attendance software). Coordinate travel arrangements using an automated travel system. Maintain and organize the fleet vehicle utilization report. Prepares, reviews, edits, formats, prints, routes, and mails correspondence and documents using word processing and spreadsheet software. Maintains records of correspondence, action documents, and attached any associated documents or records, or refers to location of electronic document. Prepare and maintain the Files Maintenance and Disposition Plans. Requirements Conditions of Employment Qualifications Minimum Qualification Experience and Education Requirements: To be considered for this position, you must meet all qualification and eligibility requirements for the GS-0303 series set forth in the Office of Personnel Management (OPM) Qualification Standards by the closing date of the announcement. A copy is available at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=0300-ndx For the GS-5: Specialized experience: Applicants must possess one year of specialized experience equivalent to the GS-04 level in the Federal service, or comparable experience not gained through federal service. Examples of specialized experience include: preparing, receiving, reviewing and verifying documents; maintaining office records; and locating and compiling data or information from files and other data source Or completed 4 years of college courses above high school Or have combination of education and experience. For the GS-6: Specialized experience: Applicants must possess one year of specialized experience equivalent to the GS-05 level in the Federal service, or comparable experience not gained through federal service. Examples of specialized experience include: creating a variety of correspondence in proper formats using word processing programs; routing official correspondence; managing calendars and meeting schedules for management; providing administrative support such as answering telephone calls and greeting visitors; serving as a point-of-contact for an office; and performing data entry into an automated timekeeping system. There is no education substitution for the GS-06 grade level. For the GS-7: Specialized experience: Applicants must possess one year of specialized experience equivalent to the GS-06 level in the Federal service, or comparable experience not gained through federal service. Examples of specialized experience include: performing specialized office tasks including making travel arrangements for executive staff; compiling information from a variety of sources to prepare reports for executive staff; preparing supply requisitions according to established rules; and providing direct support and technical assistance to branch managers, supervisors, and staff in departments such as finance, human resources, procurement, property and supply, and Indian Self-Determination. There is no education substitution for the GS-07 grade level. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date. Additional Information: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Reorganization Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles not currently employed in Federal service may be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(a)(7). Consideration will be given to Non-Indian applicants in the absence of qualified Indian Preference eligibles. For more information, please visit: https://www.bia.gov/jobs. Education If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION Additional Information All new hires earn the beginning salary of their pay grade (Step 1). See 2024 Salary Tables and select the pay chart for Coolidge, Arizona. If no specific chart is listed for this geographic location, see the "rest of U.S." chart. The full performance level of this position is GS-7. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed. CAREER TRANSITION ASSISTANCE PROGRAMS: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 80 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp . LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT: If applying under the Land Management Workforce Flexibility Act, you must provide documentation to support your eligibility (SF-50) and performance (references and/or performance appraisal). Under the Land Management Workforce Flexibility Act (LMWFA) two groups of individuals are eligible to apply under this announcement: current and/or former employees serving or who have served under time-limited competitive appointments at land management agencies. Land Management Agencies include: Bureau of Indian Affairs, Bureau of Land Management, Bureau of Reclamation, U.S. Fish and Wildlife Service, National Park Service, and U.S. Forest Service. Current appointees: 1) must have been hired under competitive examining procedures to a time limited appointment with a land management agency; 2) must have served under one or more time limited appointment(s) by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND 3) must have performed at an acceptable level during each period of service. Former appointees: 1) must have been hired under competitive examining procedures to a time limited appointment with a land management agency; 2) must have served under one or more time limited appointment(s) by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; 3) must have separated for reasons other than misconduct or performance; AND 4) must have performed at an acceptable level through the service period. SPECIAL APPOINTING AUTHORITY: Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc. For more information, visit the following OPM websites: USAJOBS Information Center: https://www.usajobs.gov/Help/; Vets Info Guide: http://www.fedshirevets.gov/.