APPLICATION INSTRUCTIONS:

　　CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

　　CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

　　If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

　　JOB DESCRIPTION AND POSITION REQUIREMENTS:

　　The Office of the Assistant Dean for Undergraduate Students in Eberly College of Science (http://science.psu.edu/) is seeking a detailed-oriented, motivated individual to provide administrative support for several areas of this office. This Administrative Support Assistant 3 position will primarily support the Offices of Science Engagement and Future Students.

　　This position will also be responsible to:

　　Administratively support the Future Students Coordinator in planning, scheduling, and coordinating prospective students visits, assist in the organization of special events, and communications to prospective students.

　　Provide administrative support for the Office of Science Engagement (OSE), including assistance with registration, planning, and administration of events, career opportunity monitoring, coordinating communications and collaboration with stakeholders. Maintain and update digital signage for programming and announcements. Process financial transactions and employee reimbursement for staff and students for OSE programs; provide budget support and tracking spending in the office.

　　Serve as the first point of contact for all visitors to the Ritenour Building, including phone calls and emails to the main office lines. In conjunction with advising, support change of major, change of campus, and leave of absence requests Process grade forgiveness requests, course drop/add requests, course repeat requests, and other records related requests in consultation with the assistant dean.

　　Provide support for all Commencement Ceremonies, order supplies for offices, occasionally provide support to the records coordinator on student records needs, and provide back up support for building maintenance requests, building access requests, building mail distribution and conference room scheduling.

　　Education and Experience

　　This position typically requires a High School diploma or higher plus two years of related experience or an equivalent combination of education and experience.

　　Excellent communication, organization, and customer service skills are critical, as is the ability to work independently and in a team environment. We seek an individual who will take initiative, is willing to learn, and can shift between tasks and offices with ease.

　　Proficiency in Microsoft Office, particularly Excel and Word, is required. Experience with SIMBA (System for Integrated Management, Budgeting, and Accounting), SAP CONCUR, LionPATH (student portal), CANVAS, 25Live, and Work Lion (HR portal), or similar systems, is preferred, but not required.

　　Additional Information

　　Review of applications will begin immediately.

　　Candidates should include a Resume and Cover Letter with their application.

　　The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

　　CAMPUS SECURITY CRIME STATISTICS:

　　Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

　　Employment with the University will require successful completion of background check(s) in accordance with University policies.

　　EEO IS THE LAW

　　Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

　　Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

　　PA State Labor Law Poster

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