APPLICATION INSTRUCTIONS:

　　CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

　　CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

　　If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

　　JOB DESCRIPTION AND POSITION REQUIREMENTS:

　　The Population Research Institute is seeking a candidate for an Administrative Support Assistant.

　　The Administrative Support Assistant will be a detailed oriented and organized individual who will provide direct administrative and professional support to associates and staff. This position will perform complex tasks with minimal supervision.

　　Responsibilities

　　The successful candidate will be responsible for the following :  

　　Arrange meetings, lead coordination and planning of special events, conferences, and other functions.

　　Administration of the Seed Grant Program.

　　Financial responsibilities include carrying a Penn State issued Purchasing Card, compiling necessary support documents for charges, reconciling charges in SIMBA ( System for Integrated Management, Budgeting and Accounting ), and Concur ( employee reimbursement system).

　　Must maintain knowledge of travel policies in order to better assist our guests for our special events. Will be responsible for making travel arrangements.

　　Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts.

　　Generate, prepare, and maintain reports and spreadsheets.

　　Compile and organize information to develop agendas, meeting materials, and reports.

　　Support the planning and coordination of moderately complex projects.

　　May develop website content and maintain web pages.

　　May act as or support facilities coordinator and manage keys/key inventory.

　　Serve as resource to others on a variety of subjects.

　　The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

　　Education and Experience

　　This position typically requires a High School Diploma or higher plus two years of experience, or an equivalent combination of education and experience. Experience with the following or similar systems, preferred: SIMBA ( System for Integrated Management, Budgeting and Accounting ), Concur ( employee reimbursement system) , Microsoft Office. Excellent customer service and communication skills are required.

　　Application

　　A cover letter and resume are required for full consideration.

　　Additional Information

　　This is a limited-term appointment for one year from date of hire with an excellent possibility of renewal.This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

　　Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

　　CAMPUS SECURITY CRIME STATISTICS:

　　Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

　　Employment with the University will require successful completion of background check(s) in accordance with University policies.

　　EEO IS THE LAW

　　Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

　　Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

　　PA State Labor Law Poster

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