Position Title:

　　Administrative Specialist (CL3)- Academic Affairs (Part Time)

　　Campus:

　　Fort Kent

　　Department:

　　Natural and Behavioral Sciences - KBEHA

　　Bargaining Unit:

　　COLT

　　Salary/Wage Band:

　　B23

　　Work Schedule:

　　Monday - Friday

　　Location:

　　Fort Kent ME

　　Statement of the Job:

　　Per Collective Bargaining Agreement Internal Candidates May Apply starting January 22, 2024

　　External Candidates are Welcome to Apply on or after January 29, 2024

　　The University of Maine System is seeking to fill a part-time (20 hours per week) A dministrative Specialist-CL3 position. The position will be located on the University of Maine at Fort Kent (UMFK) campus and will provide support to the Division of Arts and Sciences and Professional Studies .

　　The successful candidate will communicate both verbally and in writing with a variety of individuals including university staff, students and the general public. They will work closely with Division Dean, Unit Chairs and Program Leads, assist faculty and students, coordinate and set up meetings, manage calendars, process accounts payable for the department, assist with projects, and perform general administrative duties.

　　The ideal candidates will be proficient on all MS Office, PeopleSoft and Google applications and will have the ability to perform related duties and responsibilities as assigned. The Administrative Specialist will work independently with considerable discretion and initiative.

　　Duties specific to the Administrative Specialist:

　　Collaborates with Division Dean, Unit Chairs and Program Leads to prepare and manage the Art & Sciences and Professional Studies division budgets.

　　Researches and recommends department purchases.

　　Researches and makes recommendations related to policy and procedure queries relevant to academic, divisional, and financial matters.

　　Assists new department hires and current department faculty and staff on the use of Concur, MaineStreet, Marketplace.

　　Drafts, proofreads, modifies and finalizes a full range of written and verbal communications on routine and non-routine matters, including minutes for Division/Unit meetings.

　　Assists with the Division's program reviews, help coordinate the Scholars’ Symposium presenters from start to finish, including responsibility for determining dates/times of arrival/departure, etc.

　　Executes all functions related to Divisional procurement including quantifying and reconciling purchases and receipts.

　　Monitors and approves time for Division work study students.

　　Assists faculty and students, coordinates and sets up meetings, manages calendars, assists with projects, and performs general administrative duties.

　　The hourly rate for this position is $19.59 for a new hire or the appropriate transfer rate for a current employee within the ACSUM/ COLT collective bargaining unit. This position is eligible for benefits.

　　Qualified applicants must demonstrate strong communication skills, experience with MS Office, experience in budgeting and accounting and the ability to work both independently and as part of a team.

　　Complete job specifications (https://umfk.hiretouch.com/uploads/521/file/UMS_Administrative_Specialist1(1).pdf)

　　About the University:

　　Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK’s diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community.

　　Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce.

　　Taught by full-time faculty, our average class size is 16 students to one faculty member. Our students come to us from throughout the United States as well as approximately 30 countries.

　　The great outdoor environment of the St. John Valley and forests of New England provide UMFK with abundant resources for learning and research, as well as easy access to the joys of outdoor sports and nature activities. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation. UMFK is the only institution in the United States located at the center of the French culture of northern Maine, eastern New Brunswick, and western Québec, offering opportunities for students to study and live in a bilingual region. The surrounding town of Fort Kent is a welcoming town of approximately 3,800 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large.

　　UMFK ranks among the top tier of all northern colleges for the tenth consecutive year, according to the U.S. News & World Report 2021 rankings. For the past 15 years, UMFK has been repeatedly selected as one of the outstanding colleges and universities that The Princeton Review recommends to college applicants in its print and online editions.

　　Qualifications:

　　Required:

　　60 Credits or more of higher education or the equivalent work experience and training

　　Three years administrative support experience

　　High School diploma or equivalent

　　Preferred:

　　Progressive experience providing administrative support to a chief executive

　　Experience in office management

　　High level administrative work, or work in a related field

　　Bachelor's degree or equivalent combination of training and work experience

　　Experience utilizing Concur, Marketplace and Mainestreet

　　Prior public higher education experience

　　Required Knowledge and Skills:

　　Strong communication skills; oral and written

　　Strong MS Office/ Computer experience

　　Budgeting and Accounting experience

　　Demonstrated experience working both independently and in a team environment

　　Preferred Knowledge and Skills:

　　Prior public education experience

　　Office management experience

　　Experience with Concur, MarketPlace, and Mainestreet

　　Other Information:

　　Materials must be submitted via “Apply For Position” within the job posting (https://umfk.hiretouch.com/) . You will need to create an applicant profile, complete an application (which includes contact information for three professional references), and upload a cover letter and a resume/curriculum vitae which fully describes your qualifications and experiences with specific reference to the required and preferred qualifications.

　　You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status form. If all actions do not show under your profile please refresh your screen to ensure a complete application is submitted.

　　To ensure full consideration, materials should be submitted by February 9, 2024 . Materials received after that date will be considered at the discretion of the University.

　　The successful applicant is subject to appropriate background screening.

　　The University is not able to consider applicants who require sponsorship at this time.

　　The University of Maine at Fort Kent is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, including transgender status and gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following office has been designated to handle inquiries regarding non-discrimination policies: Office of Equal Opportunity, University of Maine, 101 North Stevens Hall, Orono, ME 04469, 207.581.1226, TTY 711 (Maine Relay System).

　　Length:

　　Fiscal Year (12 Months)

　　Required Documents:

　　Cover Letter, Resume/CV