Administrative Specialist

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Administrative Specialist

Salary

$50,596.00 - $98,228.00 Annually

Location

901 Bagby

Job Type

Full Time

Job Number

34282

Department

Controller's Office

Opening Date

06/03/2024

Closing Date

6/10/2024 11:59 PM Central

Description

Benefits

Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Division: Performance

Workdays Hours: M - F 8:00 a.m. - 5:00 p.m.*

Subject to changeABOUT US:

The City Controller serves as the City's chief financial officer. The Office of the City Controller certifies the availability of funds prior to City Council approval of City commitments, processes and monitors disbursements exceeding one billion dollars annually, invests the City's funds, conducts internal audits of the City's departments and federal grant programs, operates and maintains its financial management system, conducts the sale of public improvement and revenue bonds and produces an Annual Comprehensive Financial Report (ACFR).

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Office of the City Controller Performance Division is seeking an Administrative Specialist to perform varied professional administrative functions in the research, development, interpretation, and implementation of Controller’s fiscal and operational policies and procedures.

Responsibilities include but are not limited to the following.

Interpret and disseminate administrative policies and procedural revisions for staff implementation.

Provide guidance to department staff in various activities necessary to attain operational goals.

Responds to written and telephone inquiries, requests and complaints from the general public.

Conducts studies of department organization and operation, coordinates preparation of report on findings and offers recommendations concerning various problems.

Participates in special projects as assigned.

Conduct Performance Division administrative tasks as required.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. but may periodically be subject to outdoor conditions.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a field directly related to the type of work being performed.

EXPERIENCE REQUIREMENTS

Three years of administrative experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

PREFERENCES

Preferences will also be given to applicants that possess:

Experience in Operations or Logistics Management

Experience in financial.

Knowledge of governmental accounting, auditing, and financial reporting.

Knowledge of Generally Accepted Governmental Auditing Standards.

Knowledge of governmental/fund accounting.

Knowledge of planning and research principles, practices, and procedures.

Ability to analyze and evaluate complex accounting and financial problems, documents, and reports.

Ability to provide administrative and professional leadership and direction to subordinate staff.

Ability to communicate clearly and effectively, both verbally and in writing.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer a skills test.

SAFETY IMPACT POSITION

Yes, this position is subject to random drug testing and if a promotional position candidate must pass an assignment drug test.

PAY GRADE: 20

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm . or call 832-393-8085.

If you need special services or accommodations, call 832-393-8085. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Yes

No

02

What best describes your highest level of education?

Less than High School diploma/GED

High School Diploma or GED

Associate's Degree

Bachelor's Degree

Master's Degree or higher

03

If you answered that you have obtained a college degree what was your field of study?

Business Administration

Government or Policy

Public Administration

Finance or Accounting

Other closely related field

I have no degree

04

How many years of professional administrative, financial or analytical experience related to the type of work being performed do you possess?

less than 1 year

1 year to less than 2 years

2 years to less than 3 years

3 years to less than 4 years

4 years to less than 5 years

5 years to less than 6 years

6 years to less than 7 years

7 years or more

No experience

05

Which of the following analytics tool have you created content? (Select all that apply)

Microsoft Power BI

Tableau

Qlik

Google Data Studio

SAP Analytics Cloud

Microsoft Excel

Google Sheet

Other

None of the Above

06

Work setting experience (Check all that apply).

Audit/evaluation programs

Preparing briefing materials and/or other work product to document evidence and analysis to support conclusions

Data analysis

None of the above

07

What is your level of proficiency in Microsoft Excel?

Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.

Advance Microsoft Excel: Customize the work area, use advanced functions (INDEX, MATCH, SUMPRODUCT, IF, IS, etc...), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA

No experience

08

Are you a current employee of the Controller's Office?

Yes

No

Required Question