Position Information

　　Posting Number 20112829

　　Position Title Administrative Specialist

　　FTE

　　Position Type Staff

　　Department Nursing

　　Position Summary Information

　　Job Summary/Basic Function

　　About This Role:

　　Performs a wide range of administrative support services for Graduate Nursing Studies ( GNS ) and overall Dishman School of Nursing. Provides administrative support through problem solving, organization and office management skills. Develops and maintains electronic student databases. Assists with data collection, reports and student advising for online students. Uses advanced Microsoft Word, Excel and Access software skills. Has some latitude in decision-making in carrying out routine phases of work, giving information, maintaining electronic records and files, and creating/preparing routine reports. Works closely with Director of Graduate Nursing Studies ( GNS ) for GNS activities. Reports to the School of Nursing Chair for overall School of Nursing activities and personnel issues.

　　Position Duties:

　　Processes and maintains record of graduate students’ practicum-readiness documents, emails to/from students and faculty pertaining to eligibility for practicum enrollment.

　　Provides administrative support to the Graduate Nursing Studies office. Assists other administrative associates as needed. Performs receptionist activities for all areas of the School of Nursing, including good customer service; greets visitors and students and ensures phone calls are answered promptly and directed appropriately. Serves as an essential communication link among faculty, students, general public, practicum agencies and internal university constituents.

　　Provides support to faculty in implementing all academic activities including word processing, printing and copying course materials. Provides administrative associate functions for special projects in the School of Nursing.

　　Assists Directors in admissions and progression activities including preparing and maintaining student electronic files, notifying students of acceptance decisions and status, securely maintaining students’ records and responding to questions about the nursing program from the public and students.

　　Develops and maintains student databases. Maintains on-line student records.

　　Provides administrative associate functions for various committees (for example, Graduate Nursing Studies, Program Evaluation) assigned by the School of Nursing Chair. Records, transcribes, maintains record of minutes of School of Nursing meetings.

　　Assists Chair and Directors in meeting accreditation and regulatory requirements/standards by gathering data for and processing annual reports to agencies and responding to questionnaires associated with accreditation. Assists in preparation of School of Nursing, state and national reports using advanced skills in Microsoft Word, Excel, and Access.

　　Processes degree plans and candidacy papers for graduating students.

　　Processes and maintains record of travel request forms, vouchers, and receipts for faculty reimbursement.

　　Completes and processes standard forms, prepares memos, e-mails and routine letters or writes components of short reports in a timely and accurate manner.

　　Assists with general School of Nursing duties (for example, deliveries on-campus, mail pick-up, copying for all areas of School of Nursing, answering phones, filing, shredding, course materials. troubleshooting in addressing current and prospective students’ questions/issues, etc.)

　　Performs other duties as assigned.

　　Key Competencies:

　　Demonstrate expert knowledge of office management skills.

　　Communicate using excellent verbal skills.

　　Navigate in LU Learn (Blackboard) learning management system.

　　Demonstrated reliability in attendance and punctuality.

　　Skill in using photocopiers, FAX machines, multi-line phone systems and other office machines.

　　Ability to understand and follow moderately complex oral and written instructions.

　　Ability to effectively and tactfully interact with students, prospective students and the general public.

　　Ability to deal with several events at once, while effectively completing assigned work in a timely manner.

　　Ability to work cooperatively with fellow employees and supervisors.

　　Ability to work in fast paced situations.

　　Adhere to university and School of Nursing policies.

　　Who We Are:

　　Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

　　Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

　　Benefits:

　　Health, dental & vision insurance

　　Life insurance

　　State of Texas Retirement plans

　　Tuition covered at 100% for employees, spouses and/or eligible dependent.

　　Paid time off – vacation, sick, and holidays.

　　To see more information about the available benefits, please visit: Insurance – Lamar University

　　Minimum Qualifications

　　What You’ll Need to Succeed:

　　Associate degree or two years of college coursework related to job functions, or combination of education and experience in related field (2 years of experience = 1 year of formal education).

　　Three years of secretarial or office experience required; experience in educational setting preferred.

　　EEO Statement

　　Lamar University is An Equal Opportunity Employer

　　Veteran's Preference Statement

　　Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

　　Preferred Qualifications

　　Knowledge of academic settings.

　　Word process at least 55 words per minute.

　　Demonstrate advanced abilities using Microsoft Word, Excel, FileMaker Pro, PowerPoint, e-mail, Banner, and Internet performance.

　　Security Sensitive Statement

　　This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

　　Salary ($27,602-$32,469)

　　Work Hours

　　Application Information

　　Posting Date 01/23/2024

　　Close Date

　　Open Until Filled Yes

　　Special Instructions