Administrative Services Manager - Sheriff (Full Time)

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　　Administrative Services Manager - Sheriff (Full Time)

　　Salary

　　$74,068.80 - $96,636.80 Annually

　　Location

　　Sheriff Department - 3030 Goodland Drive Appleton WI 54911, WI

　　Job Type

　　Full-time

　　Job Number

　　2402820

　　Department

　　Sheriff Operations 1

　　Opening Date

　　01/22/2024

　　Description

　　Benefits

　　CORE VALUES

　　Invested in Serving Devoted to positively impacting our communities

　　Better Together Inspire unity by promoting collaboration, trust and respect

　　Create Progress Encourage growth through innovation to advance and succeed

　　Support Through Compassion Prioritize one another through communication, inclusion and transparency to bolster our community

　　Position Purpose

　　Reporting to the Captain Operations, the Administrative Services Manager (Sheriff) supervises the MIS Coordinator, Records Clerk and the Secretary; manages the selection, implementation, and budgets for software programs and operating systems.

　　Key Responsibilities

　　The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

　　Supervises, directs and evaluates activities Department's MIS Coordinator(s), Records Clerks and Secretary; including assigns, reviews and plans their work; prepares performance evaluations; responds to disciplinary problems and participates in interviewing and hiring of new employees.

　　Prepares and monitors budget for Administration division; 3 year plan; software maintenance and associated costs for Records Management System(RMS) and Computer Aided Dispatch (CAD) programs; manages computerized payroll system for Division.

　　Performs special projects such as analyzing systems/statistics/ information; recommends and implements changes, developing systems and procedures to facilitate changes for department, and local law enforcement agencies on RMS/CAD systems.

　　Liaison with the County MIS Department; Attends weekly Management team meetings with Sheriff/Undersheriff/Captains, Lieutenants and Accountant.

　　Manages RMS system for Department and Calumet County (17 law enforcement agencies) including all technical support issues and working with vendor on program upgrades

　　Coordinates administrative policy as a member of the management team; participates in the development, updating and implementation of Department records division policies and procedures.

　　Participates in Departmental functions involving internal investigations, project supervision, analysis, implementation and subsequent review.

　　Administers UCR/IBRS reporting to the State and FBI.

　　Evaluates and recommends new products, procedures, and methods of operation relating to IT infrastructure for Department.

　　Performs other duties as assigned.

　　Education/Certifications/Experience Requirements

　　Bachelors degree in Business Management or related field.

　　Five to eight years experience in technology or management practices including supervisory experience.

　　Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

　　Required or Preferred Skills

　　Ability to operate a variety of office equipment including personal computer, calculator, photocopier, telephone, fax machine, telephone and transcriber.

　　Ability to assign, supervise, and review the work of MIS Coordinator(s) Records Clerks, and Secretary.

　　Ability to make recommendations regarding the selection, discipline, and discharge of Records Clerks, MIS Coordinator, and Secretary.

　　Ability to add, subtract, multiply, divide, and calculate decimals and percentages, and make use of the principles of descriptive statistics.

　　Evaluates and recommends new software products, procedures and methods of operating relating to IT infrastructure.

　　Ability to produce professional documents and reports utilizing advanced knowledge of database software, presentation spreadsheet software, Kronos and various law enforcement packages.

　　Ability to communicate effectively with Sheriff's Department staff, various other County offices and personnel, media representatives and others verbally and in writing.

　　Ability to comprehend and interpret a variety of documents including accounting ledgers, billing invoices, case and other files, State and County statutes and ordinances, policy manuals, expense sheets, contracts, budgets, etc.

　　Ability to prepare a variety of documents including statistical reports, performance evaluations, purchase requisitions, accounting ledgers, time sheets, notice of change forms, requisitions, and vouchers.

　　OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

　　Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-booklet

　　OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.