General Description

　　Greet visitors. Handle or properly route incoming phone calls. Provide general administrative support.

　　duties and responsibilities

　　General

　　Answer telephone, screen, and direct calls.Monitor entry into the building - opening doors for visitors, having them sign the guest book, issuing ID cards when they arrive at reception.Sort and distribute mail.Responsible for postage machine. Stamp outgoing mail and manage the funds on the machine.General administrative and clerical support for multiple departments.Owner of the shared calendar to book the Executive Conference Room.Maintain and order office and coffee supplies.Maintain and order letterhead.Order lunch, catering and other misc. support as requested.Other duties as assigned.Charter

　　Reconcile charter credit card monthly.Flight Operations

　　Coordinate with flight crew and reconcile trip summaries received with Flight Department schedule. Advise corrections, as necessary.Enter trip summary data into Flight Ops software.Print out trip summaries, pair with weight and balance forms, provide to Director Ops or Asst Director Ops for signature approval.File trip summary reports as required.File weight and balance for 30 days, then can be shredded.Print out Flight and Duty report monthly for Flight Department (Angela)Track DOI trips and prepare monthly report by 5th of following month.skills, competencies, education, certification, and/or licensure requirements

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