Reference #: 4338415THE POSITIONThe Allegheny County Department of Human Services is seeking hard-working, forward-thinking applicants who are dedicated to helping assist with the day -to-day operations in managing the Area Agency on Aging. This is a pivotal role within the organization, providing critical administrative support to ensure smooth operations and efficient service delivery. Apply today for this rewarding opportunity!

　　DESCRIPTION OF WORKAs an Administrative Officer, you will review, analyze, and make recommendations based on the analysis of data for the Care Transitions Program. The incumbent will be the administrative lead for the billing and federal reporting as required for the Community Care Transitions Program (CCTP) and  will direct and coordinate purchasing, accounting, records management, and budgeting for the program.Duties will include, but are not limited to:

　　Conducting meetings, preparing reports, giving presentations, eliminating program barriers, and assisting the Administrative Officer 3 with the development of new contracts.Overseeing the seasonal intern program at the Agency including their supervision (when appropriate), including recruitment, retention, coordination with DHS intern coordinator as well as university coordinators.Working to build partnerships with the local universities, collaborate with supervisors to create the job descriptions and recruit interns through job fairs and online resources.Once the interns are on board the incumbent will provide the supervision of the intern, meet with intern regularly to assure they are on track with their assignment and hours and coordinate opportunities for the interns throughout their internships.Researching and analyzing all training curriculum processes, implementations, and coordinates training for the AAA.Serving as the lead coordinator for the training at the AAA and responsible for creating a database of trainers and trainings, becoming the Learning Management System (LMS) expert, provide analysis and evaluation of the trainings offered, researching topics of training needs for Leadership, creating operational policies and procedures, and working with the Administrative Officer 3 to develop and implement training at the AAA. This position will also be responsible for new employee orientation for the Agency.Participating in the contract development process with contractors within the Bureau.Creating, organizing, and is responsible for the Bureaus Quarterly Reports.Establishing Bureau goals and objectives in conjunction with the Bureau Captain.Analyzing unit budgets for program funding; tracks spending; prepares reports and validates expenditures and revenue with DHS Fiscal.Providing technical assistance to Bureau.Assistng with the evaluation, revision, and implementation of procedures and policies. Observing and analyzing administrative practices and recommends operational improvements and efficiencies including changes in policy within the Bureau.Conducting meetings to engage with potential stakeholders.Supporting the Bureau with planning and implementation of changes in policies and procedures necessitated by regulatory changes.Planning and developing proposals and making recommendations for innovative projects that support the agency's mission.Leading strategic planning initiatives, as needed, for the AAA and the Bureau.Conducting public speaking engagements, as needed.Performing special job-related administrative projects as requested by the DHS/AAA Bureau Captain.Work Schedule and Additional Information:

　　Full-time employmentWork hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.Salary:In some cases, the starting salary may be non-negotiable.You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.  REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONSMinimum Experience a d Training Requirements:One year as an Administrative Officer 1; orThree years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting or procurement; and a bachelor's degree; orAny equivalent combination of experience and training.Other Requirements:You must meet the . For more information on ways to meet PA residency requirements, follow the  and click on Residency.Hiring preference for this vacancy will be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.You must be able to perform essential job functions.

　　How to Apply:

　　Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.Failure to comply with the above application requirements may eliminate you from consideration for this position.Veterans:

　　Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to  and click the Veterans' Preference tab or contact us at .Telecommunications Relay Service (TRS):

　　711 (hearing and speech disabilities or other individuals).If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

　　EXAMINATION INFORMATION

　　Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).Your score is based on the detailed information you provide on your application and in response to the supplemental questions.Your score is valid for this specific posting only.You must provide complete and accurate information or:your score may be lower than deserved.you may be disqualified.You may only apply/test once for this posting.Your results will be provided via email.

　　The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.