Job Description:

　　Brown University (https://http//https://www.brown.edu/) is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world. Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive. Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University’s benefits, visit the University Human Resources web page here (https://https//www.brown.edu/about/administration/human-resources/benefits) for further information.

　　This position is responsible for providing high-level administrative support to the leadership of the Education Office in the School of Public Health, specifically to the Senior Associate Dean of Education and the Assistant Dean of Education. Responsibilities include scheduling meetings, managing meeting agendas, responding to inquiries, organizing travel and processing expense reports for the leadership of the Education Office. The Administrative Coordinator will provide limited support to marketing and student recruitment, and student support programs, at the direction of the Senior Associate Dean.

　　The position will have responsibility for staffing the front desk of the Education Office and will answer phones, greet visitors, and provide guidance and direction to students. The position is responsible for managing the day-to-day office operations. This position is responsible for maintaining current knowledge of, interpreting and applying, applicable University policies and procedures.

　　The ideal candidate must be organized, personable, dependable, and have the ability to multitask.

　　Job Qualifications

　　Education and Experience

　　Bachelor’s degree or equivalent combination of education and experience. 1 -2 years of experience as an office manager, office clerk, administrative assistant, front office manager, or similar role. Business or office-related financial experience preferred. Knowledge of Workday is preferred, but not required.

　　Job Competencies

　　● Attention to detail with strong problem-solving skills

　　● Strong written and verbal communication skills to produce reports, accept instructions and handle vendor contracts.

　　● Familiarity with Microsoft Office Suite, Google email and calendar functionality, with basic knowledge of computer troubleshooting skills

　　● Excellent time management skills and ability to prioritize work

　　● Highly organized and able to multitask and manage a wide variety of tasks

　　● Personable and professional with strong interpersonal skills

　　● Attention to detail to ensure tasks are completed thoroughly and correctly

　　● A creative mind with an ability to suggest improvements

　　● Working knowledge of mail processes

　　● Reliability and discretion

　　Additional physical demands and working conditions: Hybrid Eligible The work location for this position is on-site with potentially one day remote.

　　All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

　　Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment

　　Recruiting Start Date:

　　2023-12-20

　　Job Posting Title:

　　Administrative Coordinator

　　Department:

　　School of Public Health

　　Grade:

　　Grade 8

　　Worker Type:

　　Employee

　　Worker Sub-Type:

　　Regular

　　Time Type:

　　Full time

　　Scheduled Weekly Hours:

　　37.5

　　Position Work Location:

　　Hybrid Eligible

　　Submission Guidelines:

　　Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

　　Still Have Questions?

　　If you have any questions you may contact [email protected].

　　EEO Statement:

　　Brown University is an E-Verify Employer.

　　As an EEO/AA employer (https://go.brown.edu/equal-employment-opportunity) , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

　　Welcome!

　　Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

　　Additional Information:

　　Information about our salary ranges can be found here (https://www.brown.edu/about/administration/human-resources/compensation-services/salary-ranges) .

　　Attachments:

　　A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description.

　　Questions Submitting Your Application:

　　If you have questions about submitting your application, please contact [email protected].