Position Information

　　Position Title Administrative Coordinator

　　Overview

　　Provide administrative support to the Director of Community Standards, the Associate Director of Community Standards, and the Associate Vice President for Student Affairs/Dean of Students. Provide coverage or assistance during busy periods to the Office of the Vice President for Student Affairs.

　　Essential Duties:

　　Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating, and importing spreadsheets, creating mail, envelope and table merges, and creating master documents and reports using information from several sources.

　　Compose and produce correspondence and reports. Design and produce reports for statistical data and research data on the Internet. Prepare reports from judicial system and various programs regarding student judicial records based on names provided by requesting program and provide information to the Director of Community Standards.

　　Identify and make recommendations for additional or modified departmental systems. May design and implement new or modified processes; troubleshoot problems with department systems, and present programming changes to enhance functionality for the department while working with IT or directly with vendors.

　　Prepare and maintain records, files, and databases, most of which are confidential. Maintain Judicial, Title IX and CARE databases.

　　Coordinate internal and external attendees’ calendars, reserve/schedule meeting rooms, and make arrangements for equipment, seating, and refreshments when necessary.

　　Provide support to the Associate Vice President for Student Affairs/Dean of Students office in collaboration with the Assistant to the AVP /Dean of Students.

　　Serve as an internal resource on departmental administrative questions as well as for the Symplicity Advocate software program used by Community Standards and the Title IX Coordinator.

　　Responsible for the accuracy, maintenance and reconciliation of financial accounts, processing of payments, and deposits of judicial fines. Submit vouchers for payments of departmental expenditures.

　　Marginal Duties:

　　Answer phones, greet and direct visitors to appropriate areas or persons. Sort, open and distribute individual or departmental incoming mail and prepare outgoing mail.

　　Process documentation on assigned sanctions (papers and fine payments) received from students.

　　Work with Veritas yearbook advisor in scheduling rooms for photographers, distribution of yearbooks, and providing reports of student and parent contact information to both photographers and printing company for mailings.

　　Perform other duties as may be required.

　　Education and Experience Required

　　High School education required. Associates Degree preferred.

　　Five to seven years’ experience in a progressively more challenging and fast-paced work. environment in a higher education setting or an equivalent combination of education and experience.

　　Skilled in Microsoft Office Suite, Symplicity Advocate, and Oracle/Banner.

　　Ability to multitask under tight deadlines.

　　Ability to communicate effectively with administration, parents, and students.

　　Physical Demands

　　The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　Sitting in a normal seated position for extended periods of time

　　Reaching by extending hand(s) or arm(s) in any direction

　　Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard

　　Communication skills using the spoken word

　　Ability to see within normal parameters

　　Ability to hear within normal range

　　Ability to move about

　　Employee Status Full Time

　　Salary Grade 17 (Min. $38,500/Mid. $50,050/Max. $61,600)

　　Salary Information

　　Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.

　　Benefits

　　Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:

　　Promote the health and well-being of you and your family

　　Provide financial security while you are working

　　Build financial resources for retirement

　　Help you balance personal and work responsibilities

　　Provide educational opportunities for you and your family

　　These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/

　　Union Status Non-Union

　　Shift:

　　If other, please enter regular schedule.

　　EEO Statement

　　Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

　　Posting Detail Information

　　Requisition Number AS895P

　　Closing Date

　　Open Until Filled

　　Special Instructions to Applicants

　　Supplemental Questions

　　Required fields are indicated with an asterisk (*).

　　Documents Needed To Apply

　　Required Documents

　　Resume

　　Cover Letter

　　Letter of Recommendation

　　Optional Documents