Overview

　　PNNL is seeking an administrative coordinator within the National Security Directorate (NSD). The NNSA Leadership Development Group (NLD) works primarily on the National Nuclear Security Administration (NNSA) Graduate Fellowship Program (NGFP), which identifies and develops the next generation of exceptional national security leaders to achieve the NNSA mission: Strengthening our nation through nuclear security. As an Administrative Coordinator, the ideal candidate will provide comprehensive support to fellows and project staff while efficiently anticipating, prioritizing, and implementing organizational missions, commitments, and procedures.

　　PNNL administrators require specific expertise and knowledge of standards, practices, and procedures typically acquired through specialized training, work-related experience, and/or formal technical education. This role will provide solutions to atypical problems based on proven practices or procedures. This position impacts direct manager, group, and teams through the quality, timeliness, and effectiveness of work.

　　Responsibilities

　　Providing administrative support, coordination, and triage workflow for the NGFP Project.

　　Maintaining positive & effective working relationships by being tactful & professional with administrative counterparts, coworkers, internal and external sponsors across the national laboratory complex, DOE HQ, PNNL, and Battelle.

　　Understands the process of coordinating meetings, processing documents, and how to electronically transmit materials to clients.

　　Exercise a high-degree of discernment, sensitivity, and confidentiality when dealing with project and personnel information, in addition to events and activities.

　　Independently gather, compile, track and review administrative data to ensure accuracy and completeness. This includes creating and maintaining Excel spreadsheets and charts for tracking a variety of portfolio, initiative, and project functions.

　　Identify & make recommendations to resolve administrative issues/processes affecting the organizational unit and teams for a variety of complex problems based on established policy, precedent or knowledge of subject area.

　　Demonstrate excellent communication.

　　Quickly and accurately coordinate and track complex travel and itineraries, both foreign and domestic.

　　Process information release products for staff publications and reporting as required by

　　DOE before travel and/or release outside PNNL.

　　Create, track, process and reconcile miscellaneous business purchases such as office supplies & computer equipment in a timely manner.

　　Qualifications

　　Minimum Qualifications:

　　High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-

　　AA degree or higher and 4 years of relevant experience in an administrative environment

　　Experience in planning meetings and coordinating travel

　　Preferred Qualifications:

　　Extensive working knowledge of Microsoft 365 tools, internal software, and PNNL business systems.

　　Excellent oral and written communication skills.

　　Experience working in a fast-paced environment with often changing and/or conflicting priorities.

　　Demonstrated ability to be proactive in identifying and supporting administrative needs.

　　Additional Information

　　Due to business needs and client space, US Citizenship is required.

　　Pacific Northwest National Laboratory is subject to the Department of Energy Unclassified Foreign National Access Program site, information, technologies, and equipment access requirements.

　　Testing Designated Position

　　Not Applicable

　　About PNNL

　　Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

　　At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

　　Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

　　Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

　　Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

　　We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected] .

　　Drug Free Workplace

　　PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

　　If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

　　HSPD-12 PIV Credential Requirement

　　In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

　　Mandatory Requirements

　　Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

　　Rockstar Rewards

　　Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

　　Research Associates excluded.**Once eligibility requirements are met.

　　Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)

　　Minimum Salary

　　USD $26.92/Hr.

　　Maximum Salary

　　USD $39.57/Hr.