Job Title

Administrative Associate I

Agency

Texas AM University - Texarkana

Department

College Of Arts, Sciences Education

Proposed Minimum Salary

Commensurate

Job Location

Texarkana, Texas

Job Type

Staff

Job Description

Works under supervision and performs entry-level administrative support work.

ESSENTIAL DUTIES RESPONSIBILITIES :

Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services .

Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

Posts information to agency records and modifies forms or records. Performs data entry and retrieval and maintains data files. Prepares and proofs materials for reports and other publications . Prepares, modifies , and verifies documents.

Arrange meetings, appointments, conferences, and travel.

Maintains office supplies and equipment. Maintains office reference materials including online office materials.

May deliver, pick up, or receive cash payments , documents, supplies, equipment, or materials.

Participates in online and in person meetings as directed .

Assists with inventory as directed.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

KNOWLEDGE , SKILLS ABILITIES :

Minimum Qualifications

High school diploma or equivalent combination of education and experience

One year of experience

Knowledge of word processing, spreadsheet, and database applications

Ability to multitask and work cooperatively with others.

Effective verbal and written communication skill s

Preferred Qualifications

Two (2) years of related experience

Experience in higher education.

Experience with DocuSign / PDF formats .

Familiarity with general office equipment

Other Requirements

Experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook

Experience with Zoom and Microsoft Teams applications.

Effective interpersonal skills

Accurate keyboarding ability

Organizational and d ecision-making skills ( demonstrate d ability to think critically)

Ability to maintain confidentiality.

SUPERVISION OF PERSONNEL:

Works under supervision and generally does not supervise employees.

OPEN UNTIL FILLED. To ensure full consideration, applications must be submitted by 06/15/2024 .

To apply: Upload your cover letter, resume and 3 professional references with contact information and with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact [email protected].

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

As a member of The Texas AM University System, Texas AM University-Texarkana is a comprehensive regional university that provides students with academically challenging, engaging, and rewarding educational experiences through quality teaching, scholarship, student support services, co-curricular programming, research, and service.Through the personal attention of our faculty and staff, students are afforded the opportunity to acquire the knowledge, abilities, and skills to become leaders in their chosen professions and to prepare for the opportunities of serving in a global environment.AM–Texarkana began in 1971 as part of East Texas State University and joined The Texas AM University System in 1996. Our 375-acre campus, which opened in 2008, is near beautiful Bringle Lake in Texarkana, Texas, in a region known as the Ark-La-Tex.With a commitment to academic excellence, student success, and community leadership, AM-Texarkana is comprised of three academic colleges: education and liberal arts; business; and science, technology, engineering, and mathematics (STEM). The university accommodates students by offering flexible class schedules, web-based courses, and online degree programs.AM-Texarkana is a member of the National Association of Intercollegiate Athletics (NAIA) Red River Athletic Conference, with men’s and women’s soccer, men’s and women’s tennis, baseball, and softball programs.

The Texas AM University System is one of the largest systems of higher education in the nation, with a statewide network of eleven universities, seven state agencies and a comprehensive health science center. The AM System is committed to providing an educational and work environment that is conducive to the personal and professional development of each individual employee. Equal opportunity and access will be provided throughout the AM System to all students, employees, and prospective employees. Employment opportunities for all AM System members and locations are updated daily and posted on this searchable website.

The Texas AM System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (903) 223-3113.