Administrative Associate 2

　　School of Medicine, Stanford, California, United States

　　Administration

　　Post Date Jan 16, 2024

　　Requisition # 101953

　　The Division ofPulmonary, Allergy and Critical Care Medicine(PACCM) is comprised of a team of outstanding clinicians, scientists, and scholars dedicated to improving the lives of patients with serious lung disease. Our goal is to provide outstanding clinical and research training to the next generation of leaders in Pulmonary and Critical Care Medicine. We are committed to strong clinical investigations including the evaluation of new pharmacologic agents, which offer potentially promising therapeutic benefits, as well as outcome studies which characterize clinical parameters to effect positive changes in patient care.

　　PACCM seeks an Administrative Associate 2 to work under general supervision to provide administrative and operational support in the Division of Pulmonary, Allergy, and Critical Care Medicine.

　　Duties include:

　　Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

　　Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

　　Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.

　　Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

　　Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

　　Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

　　The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

　　DESIRED QUALIFICATIONS:

　　The successful candidate will be highly organized and demonstrate strong business judgment, analytical and problem- solving skills and be able to work in a dynamic environment.

　　5 years of related experience.

　　Academic and/or clinical assistant work experience.

　　Self-motivated and disciplined to be able to work without constant oversight.

　　Oracle financial systems experience.

　　Strong calendaring and scheduling experience using Outlook 365 and Zoom.

　　EDUCATION & EXPERIENCE (REQUIRED):

　　High school diploma and three years of administrative experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

　　Proficient computer skills and demonstrated experience with office software and email applications.

　　Demonstrated success in following through and completing routine tasks.

　　Strong organizational skills and attention to detail.

　　Strong verbal and written communication skills.

　　Excellent customer service and interpersonal skills.

　　Ability to prioritize and multi-task.

　　PHYSICAL REQUIREMENTS:

　　Constantly perform desk-based computer tasks.

　　Frequently sitting.

　　Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

　　Rarely twist/bend/stoop/squat, kneel/crawl.

　　Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

　　WORKING STANDARDS:

　　Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

　　Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

　　Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu/.

　　The expected hourly pay range for this position is $26.92 - $37.02. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

　　At Stanford University, base pay represents only one aspect of the comprehensive rewards package. TheCardinal at Workwebsite provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

　　Why Stanford is for You

　　Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with:

　　Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

　　A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

　　A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

　　Discovery and fun. Stroll through historic sculptures, trails, and museums.

　　Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

　　Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

　　Additional Information

　　Schedule: Full-time

　　Job Code: 4097

　　Employee Status: Regular

　　Grade: E

　　Requisition ID: 101953

　　Work Arrangement : Hybrid Eligible