Administrative Assistant, Tangible Media Group

　　Job Number: 23640

　　Functional Area: Office Support

　　Department: Media Lab

　　School Area: Architecture & Planning

　　Employment Type: Part-time (Hybrid)

　　Employment Category: Non-Exempt

　　Visa Sponsorship Available: No

　　Schedule: M-F, 20 hrs/wk, schedule to be determined

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　　Job Description

　　ADMINISTRATIVE ASSISTANT, Media Lab (part-time, 20 hrs/wk.), to support a senior faculty member and the researchers of the Tangible Media Group (TMG) (https://tangible.media.mit.edu/) . The TMG focuses on the design of seamless interfaces between humans, digital information, and the physical environment in the field of HCI (Human-Computer Interaction). Will schedule and coordinate meetings (in person/Zoom) for the principal investigator (PI) and TMG, assign research assistants (RAs) for the demos, and handle room reservations, catering, set up, and clean up; keep PI's and TMG's Google Calendars up-to-date, including monitoring deadlines for upcoming important events; attend weekly TMG meetings; and proactively compose and respond to correspondence as an extension of the PI, including corporate sponsor, staff, and student issues. A full job description is available at https://www.media.mit.edu/about/job-opportunities/.

　　Job Requirements

　　REQUIRED: high school diploma or its equivalent; at least three years of office experience as an administrative assistant or in a related role; ability to work collaboratively and effectively with a creative and diverse group of people; attention to details and accuracy; a flexible approach to the workload; and the ability to concurrently handle competing priorities in a fast-paced, open-office environment. PREFERRED: associate’s or bachelor’s degree; knowledge of MIT business applications (e.g., SAPgui and Concur), Keynote, PowerPoint, Google Docs, MS Word, Excel spreadsheets, PowerPoint, Miro, collaboration tools (e.g., Dropbox/Trello (Crafts/Notion), Slack/email (e.g., SNS: Facebook Twitter, Instagram, and Linkedin); and experience with Japanese clients/culture. Job #23640-5This is a part-time (20 hours per week) position. Schedule to be determined.1/23/24