Basic FunctionHF Sinclair Puget Sound Refinery, located in Anacortes, Washington is seeking a Senior Administrative Assistant. This position provides advanced administrative support to the Refinery Manager and the Refinery Leadership team.Job DutiesPrepares and may distribute complex correspondence, reports, studies, forms, invoices, and documentsPerforms daily office support responsibilities (i.e. faxes, copying, filing, labeling, typing, travel arrangements, etc.)Processes all department mail (i.e. incoming and outgoing courier, overnight packages, certified mail, etc.)Schedules meeting and conference roomsCoordinates, orders and manages office supplies and materials as required to support maintenance or other assigned department activities, ensuring smooth operations and accuracy of orders, meeting delivery requirements, and reconciling invoices and delivery receiptsCompiles and analyzes data, making calculations and preparing reports as requestedCoordinates work between departmental units and departments; communicates department project information or any other requestsResearches, designs, and/or edits presentations such as brochures, newsletters, forms, manuals, reports and chartsResponds to complex inquiries concerning the company or department and screens calls for department managementPrepares, interprets and distributes informationPerforms duties as department document and record control coordinator including coordinating and maintaining record keeping and filing systemsActs as backup for other administrative staffOther duties may include some or all of the following:Participates in the development, monitoring and justification of the budgetVerifies and processes expense statementsMonitors assets as assigned by manager/supervisorMaintains accurate record keeping for Purchase/Expense reconciliations, and coordinate with Materials Management to develop new supply ordering/purchasing numbersSpecial assignments or tasks assigned to the employee by their superior, as determined from timeto time in their sole and complete discretion.ExperienceA minimum of five years of on-the-job experience is required, some locations require related experience within a refinery.Education LevelA minimum of a High School Diploma or equivalent is required.Preferred Education Level:An Associates Degree is preferred.Required SkillsStrong word processing, database, spreadsheet and other applications skills including Access, Payroll and Purchasing Systems depending on assignment. Ability to write programs within Access required at some locations. Knowledge of office management principles and practices and administrative procedures. Advanced organization skills required. Ability to implement new systems and procedures and to evaluate their effectiveness; supervise others; and effectively interpret plans and procedures. Team player, self starter, independent worker, good time management and analytical skills and priority setting ability. Ability to effectively communicate with others, both in written and verbal communication; to work independently and perform basic mathematical calculations. Basic reading and writing skills.Working knowledge of SAP and EMPAC preferred.Work ConditionsOffice based with up to 5% travel by land required. Subject to varying road and weather conditionsOur One HF Sinclair Culture:At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.We maintain a true S