A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm.

　　At the core of it all, our talented employees are what make us stand out above the rest. While we perform as a top-tier property management company, we strongly emphasize our close-knit, family-owned foundation. Professional growth is encouraged through a commitment to educational advancement and opportunities to learn from industry thought leaders. We create a sought-after community atmosphere by recognizing and celebrating those who go above and beyond. And above all else – we always put our team members first.

　　We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. This is a part-time role at 20 hours a week, Monday-Friday. Duties of the Administrative Assistant include providing support to our managers and residents, assisting in daily office needs, and managing the site's general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Prior experience with affordable housing and tax credit housing is helpful but not required. If you also have previous experience as a secretary or Executive Administrative Assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

　　Responsibilities

　　Answer and direct phone calls

　　Organize and schedule appointments.

　　Write and distribute emails, correspondence memos, letters, faxes, and forms.

　　Assist in the preparation of regularly scheduled reports.

　　Develop and maintain a filing system.

　　Update and maintain office policies and procedures.

　　Order office supplies and research new deals and suppliers.

　　Maintain contact lists.

　　Submit and reconcile expense reports.

　　Provide general support to visitors.

　　Act as the point of contact for internal and external clients.

　　Requirements

　　Prior experience with affordable housing and tax credit housing is helpful but not required.

　　Knowledge of office management systems and procedures.

　　Working knowledge of office equipment, like printers and fax machines.

　　Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

　　Excellent time management skills and the ability to prioritize work.

　　Attention to detail and problem-solving skills.

　　Excellent written and verbal communication skills.

　　Strong organizational skills with the ability to multi-task.

　　Benefits

　　Sign-on Bonus.

　　Paid Vacation, Holidays, PTO/Personal leave.

　　401(k) plan.

　　Health, Vision, and Dental insurance.

　　Life Insurance, Short- & Long-Term Disability.

　　Flex spending accounts & Transportation expense accounts.

　　Opportunity for professional growth and development.

　　An EOE/ Veterans/Disabled Employer:

　　If you need an accommodation to apply due to a disability or protected veteran status, please contact HR at 617-423-7000 ext. 3772.