Reference #: 10586SmithGroup is an award-winning, multinational integrated design firm with a team of 1,300 experts across 19 offices in the U.S. and China. We employ research, data, advanced technologies and design thinking to help clients solve their greatest challenges. Our specialistsdevelop beautiful, sustainable, future-focused solutions for healthcare providers, science and technology organizations, higher education and cultural institutions, urban environments, diverse workplaces, mixed-use and waterfront developments, and parks and open spaces. We are deeply committed to our promise to Design a Better Future - for our clients, communities and employees. Are you ready to help us get there?

　　The Pittsburghoffice of SmithGroupis looking for aAdministrative Assistant / Office Administratorto join our team.

　　Working with us you will:Work in-person in the Pittsburgh office Monday-Thursday.Be the first point of contact for visiting guests, vendors, and staff.Keep the office clean and organized.Provide administrative support including typing, editing, and formatting documents, correspondence, reports, maintaining records and files; data entry, travel arrangements and expense reports., etc.Handle incoming and outgoing mail/deliveries.Log incoming packages and notify recipients.Assist with maintaining office and studio calendars.Assist with project work as needed, including formatting specification documents and project information management.Receiving submittals and RFI's from Consultants.Logging data into Tonic database.Managing the flow of information between the owner and AE team during the CA process.Assist with Teams Meetings with outside project team members on the use of the project information management software.Order meals as needed by project teams.Track, order and store office and kitchen supplies.Answer phones and direct calls to the appropriate employees, take messages.Assist IT to manage printers and plotter support.Prepare for and engage in orientation with new studio members.Able to lift 20 lbs.Other duties as assigned by the Director of Operations.

　　An ideal candidate:3 to 5 years of professional administrative support experience. Experience working in the A/E or construction industry preferred.High school diploma or GED required; Associate degree preferred.Experience with RFI's, Submittals, and AIA documents preferred.Excellent interpersonal skills and ability to represent SmithGroup to clients.Excellent verbal communication skills and ability to interact well with all levels of staff.Ability to work independently under limited supervision.Strong Word, Excel, and PowerPoint skills required. Project management software experience beneficial.Strong organizational, verbal, and written communication skills.Excellent customer service skills, dealing with both internal and external customers is required.A self-starter that is resourceful and detail oriented.Ability to set priorities, multitask and work independently and collaboratively.Ability to meet deadlines and work under pressure.

　　SmithGroup offers competitive compensation and an excellent benefit package, including 401(k) and wellbeing resources. We promote a healthy work/life balance for our staff which includes an alternative work schedule that provides employees with an additional 15 days off per year (usually Fridays), as well as hybrid options that give our team flexibility to work within our vibrant office culture or remotely, as needed. We also offer paid time off that is immediately available to new hires, 8 paid federal holidays, and parental leave benefits.

　　Equal Opportunity Employer/Veterans/Disabled

　　SmithGroup is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminate against on the basis of disability or arrest/conviction records.