Position: Administrative Assistant- Maintenance DepartmentOpening Date: 1/4/24Closing Date: When position is filledSalary: $45,000Department: Maintenance

　　Description:

　　This position is full-time, non-exempt and is covered or is not covered under the Saint Joseph County Employee Policy Manual.Hours: 8:00 a.m. to 4:30 p.m. Shift Times: Monday through Friday Essential Functions: (May perform any or all of the below listed duties.These should be interpreted as examples of the work and are not necessarily all-inclusive. Functions may be changed at any time depending upon operational requirements of the department and within the parameters of the post held by employee.)

　　*Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.*Arrange conferences, meetings, and travel reservations for office personnel.*Compose, type, and distribute meeting notes, routine correspondence, and reports.*Greet visitors and callers, schedule interviews, handle their inquiries, and direct them to the appropriate staff according to their needs.* Explain DRCB services and reduced fee procedures to clients and collect client information and fees.*Document registration of clients Court ordered to high conflict and divorce classes and report registrations weekly to the class provider.*Locate and attach appropriate files to incoming correspondence requiring replies.* Scan or make copies of correspondence and other printed or electronic material.* Open, read, route, scan, and distribute faxes, incoming mail, department email, and other material.*Set up and maintain paper and electronic filing systems for records, correspondence, and other material.*Take dictation in shorthand or by machine and transcribe information.*Collect and disburse funds from cash accounts and keep records of collections and disbursements.*Conduct searches and background checks to find needed information, using the Internet or phone.*Learn to operate new office technologies as they are developed and implemented.* Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.*Order and dispense supplies.*Operate office equipment such as fax machines, copiers, scanners, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.*Performs other DRCB services as required.Equal Opportunity Employer

　　Qualifications:

　　High school diploma or GED, additional training/experience in administrative/clerical skill preferred.Possession of valid driver's license, own transportation, and demonstrated safe driving record.* Knowledge of administrative and clerical procedures.* Knowledge of business principles.* Skill in operating and monitoring the functioning of equipment, machinery, tools, and/or materials used in performing the essential functions including computer keyboard, printer, fax machine, copying machine, telephones, scanners, calculator, etc.*Spelling, punctuation, grammar, and other English language skills.* Word processing skills, spreadsheet skills, digital data processing skills.* Ability to plan, organize and coordinate work assignments.* Ability to actively listen to others and negotiate solutions to problems.*Ability to effectively and professionally communicate with angry or upset clients.* Ability to establish and maintain effective working relationships with others.* Ability to perform basic mathematical calculations.

　　County of Saint Joseph, Indiana Department of Human Resources 227 West Jefferson Boulevard South Bend, IN 46601 Phone: 574-235-9547 Fax: 574-245-6602

　　Apply to:https://www.sjcindiana.com/jobs