TITLE

　　Administrative Assistant II - Water WorksOPEN DATE

　　1/12/2024

　　CLOSE DATE

　　FULL-TIME/PART-TIME

　　Full-Time

　　EXEMPT/NON-EXEMPT

　　Non-Exempt

　　BARGAINING / NON-BARGAINING

　　Non-bargaining

　　DIVISION

　　Public Works

　　LOCATION

　　Utilities/Water Works/North Station

　　REPORTS TO

　　Director of Water Treatment / Maintenance Manager (North Station)

　　SCHEDULE

　　Monday-Friday, 7am to 3:30pm

　　PAY RATE

　　Salary Range is $42,000 to $47,000 annually

　　DESCRIPTION

　　SUMMARY:Performs routine administrative duties as directed to support North Stations Treatment Staff. Must have excellent customer service skills. Must keep accurate and updated files and paperwork as assigned. Must become familiar with Water Works, Treatment and Laboratory processes and facilities. Must provide back-up assistance, as directed dependent upon Operational needs of the department. May assist in processing bi-weekly timecards using the current Kronos time system which includes reviewing employee timecards for accuracy, working with Supervisors to make any required corrections, printing and reviewing pre-check reports, sorting and distributing files and reports.

　　SUPERVISION EXERCISED:Not applicable.

　　ESSENTIAL DUTIES AND RESPONSIBILITIESThis list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.

　　Maintains accurate records and files, in the centrally located file room (daily, weekly, monthly and yearly for all represented Departments within).Handles incoming telephone calls and routes them to appropriate person/department.Distributes all incoming US mail, interoffice mail and handles outgoing mail.Assists with data entry into maintenance management software programs.Assists with data entry into operation management software programs.Records and maintains daily, weekly, monthly and yearly records/reports for the Water Treatment Plants.Maintains and updates related records as required.Must become familiar with acronyms for Water Treatment and Water QualityAssumes additional duties and responsibilities as assigned by Management.Responsible for the compiling of the Annual Report for the North Station.Responsible for billing and Invoice processing as well as PO requisitionsNON-ESSENTIAL DUTIES AND RESPONSIBILITIES:Assume additional responsibilities as directed or as delegated.

　　QUALIFICATIONS:To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　EDUCATION AND/OR EXPERIENCE:

　　High School Diploma, or equivalent.Minimum of five years of clerical experience and/or secretarial experience; knowledge of administrative and clerical procedures.KNOWLEDGE, SKILLS AND ABILITIES PREFERRED:

　　Excellent customer service and City policy knowledge and skills.Knowledge of ordinances, rules and regulations regarding use of the public right-of-way.Familiarity with archiving Government documents.Knowledge of administrative and clerical procedures.Advanced Microsoft Office application skills, internet, e-mail and database management are a must.Ability to handle multiple tasks.Type accurately.Speak clearly.Ability to make sound decisions; problem solving skills.Ability to establish successful working relationships, ability to maintain orderly and accurate files, records and reports.Possess strong communicational skills both orally and in writing; ability to take efficient notes.Possess good time management and organizational skills and the ability to work independently with little supervision.Use accurate grammar and spell ng; write clearly and informatively.Excellent attention to detail.Effective utilization of teamwork.Knowledge of City or County Government processes.CERTIFICATES, LICENSES, REGISTRATIONS:Valid Drivers License required.

　　EQUIPMENT:Desktop or laptop computer, multi-line telephone, printer, copier, fax machine, scanner and Laser Jet Printer.

　　PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　While performing the duties of this job the employ