Administrative Assistant II Location: Dallas, TX Duration: 6 Months Description: Primary Responsibilities of the Role Include: Acting as a receptionist to serve as the initial point of contact to welcome visitors, determine the nature of their business, and announce as appropriate. This includes monitoring visitor access and issuing visitor badges. Answering incoming telephone calls; determining the purpose for the call and forwarding calls to the appropriate department or individual. The incumbent will need to be able to assess the urgency of incoming calls and act appropriately. Answering questions about the organization and providing callers with the office location, directions, and/or other information as needed. Processing accounts payable invoices. Completing the certified mail process and other activities related to mail management (receiving/tracking and sending courier packages, daily pick-up and distribution of mail, sending miscellaneous correspondence, etc.) Completing miscellaneous special projects upon request. Management of conference rooms to include assisting with conference room configuration for various meetings, management of conference room reservations and ensuring video conference equipment is functioning properly. Oversight for all ordering, maintenance, and organization of various office supplies. Monitoring office coffee bars and kitchen for supplies, cleanliness, etc. Periodically clean, maintain refrigerator/freezers, microwaves, and dishwashers. Monitoring office for necessary maintenance items and track for resolution (lights, carpet, furniture, etc.) Assisting with internal office moves. Composing and/or typing routine correspondence. Assist administration/management with external visitors, meetings, catering setup/cleanup, etc. Perform required training programs including but not limited to compliance, mandatory regulations, policies, and enterprise level topics. Qualifications: A high degree of professionalism and strong work ethic coupled with a sense of responsibility and customer focus required. A minimum of 1-2 years practical business/administrative experience strongly preferred. Excellent interpersonal skills, dependability, and the ability to communicate with all levels in the organization required. Solid organizational skills required. Strong initiative and good judgment a must. Attention to detail and prioritization skills needed. Ability to work independently but also partner as a team player. Willingness to take direction from various sources required. Ability to operate Microsoft Office applications (Word, Excel, and PowerPoint).