Administrative Assistant II Bookmark this Posting | Print Preview | Apply for this Job

　　Please see Special Instructions for more details.

　　Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

　　Posting Details

　　Position Information

　　Posting Number S05161P

　　Position Title Administrative Assistant II

　　Department Financial Aid

　　Location Arlington

　　Job Family Student Services

　　Position Status Full-time

　　Work Hours Standard

　　Work Schedule

　　Monday-Friday 8:00a.m.- 5:00 p.m.

　　Extended work hours periodically required.

　　Open to External and Internal

　　Salary Salary is commensurate based on qualifications and relevant experience up to $$46,000.

　　Duration Funding expected to continue

　　Pay Basis Monthly

　　Benefits Eligible Yes

　　Benefits at UTA

　　We are proud to offer a comprehensive benefits package to all our employees at the University.

　　To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

　　https://resources.uta.edu/hr/services/records/compensation-tools.php

　　University Information

　　The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

　　Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

　　Job Summary

　　Provide highly skilled administrative support to assist administrators in achieving departmental goals. Responsible for coordination of daily office management, assists with budget preparation, budget monitoring, correspondence, personnel matters, purchasing, and complex level decisions while exercising initiative and independent judgment. Acts as a departmental liaison.

　　Essential Duties and Responsibilities

　　Assist in the creation of the annual office budget.

　　Review and monitor monthly expenditures.

　　Monitors office supplies, completes purchase requisitions for supplies and equipment, maintains inventory.

　　Processes documentation and paperwork for posting, screen applications and hiring candidates for vacant positions.

　　Completes staff travel authorizations, books airline flights and hotels, completes travel expense reports.

　　Reconciles monthly Procard statements of account and Maintenance and Operations statements of account.

　　Maintains confidential personnel files; updates compensation records in UT Share; maintains leave balances.

　　Schedules appointments and fields phone calls for Executive Director and completes routine correspondence.

　　Submits work orders for office repair and maintenance.

　　Performs other duties assigned.

　　Required Qualifications

　　High school diploma or equivalent with a minimum of four (4) years of experience providing secretarial or administrative support in increasingly demanding positions or equivalent relevant experience.

　　Preferred Qualifications

　　Bachelors’ degree in Communication, General Studies, or Business.

　　Experience with department budgets.

　　Experience processing basic financial transactions.

　　Experience with PeopleSoft.

　　Experience with University of Texas at Arlington policies and procedures.

　　Knowledge, Skills and Abilities

　　Ability to utilize Microsoft Office Suite.

　　Knowledge of standard office practices and procedures.

　　Ability to maintain accurate records.

　　Skilled in written and oral communication skills.

　　Ability to independently resolve routine and complex problems and make decisions.

　　Ability to draft, read and comprehend a variety of correspondence.

　　Ability to manage time effectively and prioritize work.

　　Skilled in preparing clear and concise reports, correspondence, and other written materials.

　　Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.

　　Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.

　　Skilled in applying logical thinking to solve problems or accomplish tasks.

　　Understanding, interpreting, and communicating complicated policies, procedures, and protocols.

　　Other Requirements

　　Working Conditions

　　Special Conditions for Eligibility

　　Working Title

　　CBC Requirement

　　It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

　　EEO Statement

　　It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

　　ADA Accommodations

　　The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

　　Posting Detail Information

　　Number of Vacancies 1

　　Open Until Filled

　　Minimum Number of References Required 3

　　Maximum Number of References Accepted 3

　　Special Instructions to Applicants

　　Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

　　Requirement Questions

　　Required fields are indicated with an asterisk (*).

　　How many years of professional experience do you have in the related field? None/less than 2 years

　　2 to 3 years

　　4 to 5 years

　　6 years or more

　　How many years of experience do you have working in an academic environment? None/less than 2 years

　　2 to 3 years

　　4 to 5 years

　　6 years or more

　　Documents Needed To Apply

　　Required Documents

　　Resume or CV

　　Cover/Interest Letter

　　Optional Documents