Description

　　We are currently seeking a highly organized and efficient Administrative Assistant II to join our team at Healthcare Client. In this fast-paced role, you will be responsible for providing comprehensive administrative and office support to the department, managers, and supervisors. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our healthcare client's organization.

　　Responsibilities:

　　Manage manager calendaring, department meeting calendaring/room bookings, and prepare orientation binders/mailboxes.

　　Handle ordering and restocking of supplies, as well as ordering some medical equipment.

　　Manage mailing, voicemails, phone calls, and traditional front desk duties.

　　Answer, screen, and transfer inbound phone calls.

　　Receive and direct visitors and clients.

　　Perform general clerical duties including photocopying, faxing, and mailing.

　　Maintain both electronic and hard copy filing systems.

　　Retrieve documents from the filing system.

　　Handle requests for information and data.

　　Resolve administrative problems and inquiries.

　　Prepare written responses to routine inquiries.

　　Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.

　　Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.

　　Prepare agendas for meetings and schedules.

　　Sort and distribute incoming correspondence.

　　Maintain office supply inventories.

　　Coordinate the maintenance of office equipment.

　　Requirements

　　Minimum Qualifications:

　　Education: High School Diploma or GED equivalent.

　　Experience: 2 years of office and/or administrative work experience.

　　Knowledge/Skills & Abilities:

　　Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word, and PowerPoint).

　　Familiarity and knowledge of the operation of standard office equipment (telephone, copier, fax machine, etc.).

　　Knowledge of clerical and administrative procedures and systems such as filing and record-keeping.

　　Knowledge of principles and practices of basic office management.

　　Ability to demonstrate business communication skills (verbal, written, listening, reading).

　　Ability to follow standard operating policies and procedures.

　　Ability to demonstrate information gathering and information monitoring skills.

　　Ability to plan and organize.

　　Ability to prioritize tasks.

　　Ability to assess and solve problems.

　　Attention to detail and accuracy skills.

　　Ability to demonstrate customer service skills.

　　Ability to work in a team environment.

　　If you possess these qualifications and are ready to contribute to a dynamic and fast-paced work environment, we invite you to apply for the Administrative Assistant II position at Healthcare Client. Join us in facilitating the efficient operation of our healthcare client's organization and making a positive impact on our team and clients. Apply today!

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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