Administrative Assistant

　　Corporate Real Estate (CRE) Land Acquisition strives to prudently and efficiently acquire legally defendable land and land rights in support of Company’s operational needs while maintaining the highest standards of customer service. The successful candidate will report to the Grid Investment Supervisor and support CRE Land Acquisition in various aspects of invoice reconciliation, scheduling of meetings, on boarding supplemental workers, distribution of 1099’s, communication with internal customers, checkbook distribution, and time keeping. This position will be in Birmingham, AL. JOB DUTIES & RESPONSIBILITIES

　　Handling invoice reconciliation and ensuring that the proper supporting documentation is provided, including creating PO revisions and processing invoice holds and communications with contract administrators.

　　Assist with the onboarding of support and Land Acquisition supplemental workers.

　　Provide support for administrative activities associated with projects: scanning and entry of documentation into CRE software (RMS), closing of Fee land files, mailing certified letters, and sending information to Record Center.

　　Coordinate the distribution of 1099’s to those landowners that received payment for land rights.

　　Assist with the communication of CRE information to our internal customers.

　　Calendar management, assistance with time keeping, and other administrative support.

　　Scheduling and setting up meetings and lunches.

　　Order office supplies, distribute mail, and support overall needs of the floor.

　　Proactively assist other administrative assistants as needed, coordinate coverage and provide back-up as needed.

　　Maintain orderly and organized files, including adherence to retention schedule and archiving of departmental files.

　　Education Requirements:

　　High School Diploma or equivalent required. Preferred Experience

　　Experience in invoice processing.

　　Experience with Accounting software - Oracle is a plus.

　　Experience in Timekeeping is a plus.

　　Experience working in a fast-paced environment.

　　Knowledge, Skills & Abilities:

　　Proficiency in the following areas is required:

　　Accounting/Auditing knowledge and skills.

　　Taking initiative/self-directed.

　　Organizational skills (Ability to multi-task.).

　　Time management (Ability to meet deadlines.).

　　Analytical skills (Continuous Improvement/Process Improvement).

　　Oral communication.

　　Detailed oriented.

　　Written communication.

　　Interpersonal skills.

　　Customer focused.

　　Computer skills.

　　Proficient in the use of the following computer software is required:

　　Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

　　Advanced Level in Excel desired (including creating pivot tables, reports, etc.).

　　Proficient in the use of the following computer software is preferred:

　　Enterprise Solutions (Maximo, MRS, Oracle) desired.BEHAVIORAL ATTRIBUTES:

　　Maintain a professional demeanor.

　　Always maintain confidentiality of sensitive information.

　　Demonstrate flexibility and adaptability to changing priorities and work with a sense of urgency.

　　Ability to handle multiple tasks and requests from other departments.

　　Ability to work in a team environment with diverse disciplines and backgrounds.

　　Able to exercise independent judgment and discretion and able to work with minimal direction.

　　Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service.

　　Self-motivated in job responsibilities.

　　Strategic thinker and problem solver.

　　About Actalent

　　Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

　　Diversity, Equity & Inclusion

　　At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

　　Hiring diverse talent

　　Maintaining an inclusive environment through persistent self-reflection

　　Building a culture of care, engagement, and recognition with clear outcomes

　　Ensuring growth opportunities for our people

　　The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

　　If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.