ADMINISTRATIVE ASSISTANT 4

　　Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4358789)

　　Apply

　　

　　ADMINISTRATIVE ASSISTANT 4

　　Salary

　　$31,224.00 - $56,184.00 Annually

　　Location

　　Baton Rouge, LA

　　Job Type

　　Classified

　　Job Number

　　189326

　　Department

　　Southern University-Baton Rouge

　　Opening Date

　　01/24/2024

　　Closing Date

　　1/31/2024 11:59 PM Central

　　Description

　　Benefits

　　Questions

　　Supplemental Information

　　Supplemental Information

　　LOCATION: SOUTHERN UNIVERSITY CAMPUS POLICE DEPARTMENT

　　ABOUT THIS POSITION:

　　This position provides clerical support for the Southern University Chief of Police. The Administrative Assistant 4 will independently compose and type correspondence involving complex, sensitive and routine matters. Prepares materials for meetings, such as agendas, handouts, binders, etc. Responds to requests for information; may require interpretation of departmental rules and regulations.

　　Selected Core Competencies:

　　Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

　　Communicating Effectively: The ability to relay information correctly and appropriately to connect people and

　　ideas.

　　Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and

　　decisions.

　　No Civil Service test score is required in order to be considered for this vacancy.

　　To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

　　Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

　　For further information about this vacancy contact:

　　Mikhale R. Williams

　　Southern University and A&M College

　　P.O. Box 10400

　　Baton Rouge, LA 70813

　　Phone: 225-771-2680

　　Fax: 225-771-5617

　　Criminal background check and reference verification is required.

　　The Southern University System (System) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. The System does not discriminate against applicants or employees on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on the SUS. Please inform [email protected] if you need assistance completing this application or to otherwise participate in this application process.

　　Qualifications

　　MINIMUM QUALIFICATIONS:

　　Three years of experience in which clerical work was a major duty.

　　SUBSTITUTIONS:

　　Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

　　Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

　　College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

　　NOTE:

　　Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

　　NOTE: Any college hours or degree must be from an accredited college or university.

　　Job Concepts

　　Function of Work:

　　To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

　　Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

　　Level of Work:

　　Advanced.

　　Supervision Received:

　　General from a high-level manager or low- to mid-level administrator.

　　Supervision Exercised:

　　May supervise 1-2 lower-level personnel.

　　Location of Work:

　　May be used by all state agencies.

　　Job Distinctions:

　　Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

　　Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.

　　Examples of Work

　　Responds to requests for information; may require interpretation of department rules and regulations.

　　Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

　　Represent supervisor in various matters, providing input, and possibly exercising signature authority.

　　Serves as liaison between supervisor and staff members.

　　Assesses importance of issues or conflicts, and briefs supervisor.

　　Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

　　Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

　　May attend meetings and transcribe minutes.

　　May type contracts, secure appropriate signatures, and track contracts through the approval process.

　　Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

　　Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

　　As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

　　Insurance Coverage More information can be found at https://info.groupbenefits.org/

　　Holidays and Leave – State employees receive the following paid holidays each year:

　　New Year's Day

　　Martin Luther King, Jr. Day,

　　Mardi Gras,

　　Good Friday,

　　Memorial Day,

　　Independence Day,

　　Labor Day,

　　Veteran's Day,

　　Thanksgiving Day and Christmas Day.

　　* Additional holidays may be proclaimed by the Governor

　　State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

　　Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

　　Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

　　Teacher's Retirement System of Louisiana (www.trsl.org),

　　Louisiana School Employees Retirement System (www.lsers.net), among others

　　01

　　ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

　　1= I have no experience and/or am uncomfortable accepting direction

　　2= I have limited experience or require assistance to accept direction

　　3= I can accept direction

　　4= I can accept directions and help others improve their ability to accept direction

　　02

　　CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

　　1= I have no experience and/or am uncomfortable communicating effectively

　　2= I have limited experience or require assistance to communicate effectively

　　3= I can communicate effectively

　　4= I can communicate effectively and help others improve their communication

　　03

　　DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

　　1= I have no experience and/or am uncomfortable demonstrating accountability

　　2= I have limited experience or require assistance to demonstrate accountability

　　3= I can demonstrate accountability

　　4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

　　Required Question

　　Agency

　　State of Louisiana

　　Address

　　For agency contact information, please refer to

　　the supplemental information above.

　　Louisiana State Civil Service, Louisiana, 70802

　　Phone

　　(866) 783-5462

　　Website

　　http://agency.governmentjobs.com/louisiana/default.cfm

　　Apply

　　Please verify your email addressVerify Email