AdministrativeAssistant

　　Location: Dixon, CA

　　The company:

　　Bellingham Marine - The Largest and Most Experienced Marina Builder in the World.

　　Nowhere else can you find a company that has more experience than Bellingham Marine. We have built more marinas in more places throughout the world than any other marina construction company or boat dock manufacturer. Nowhere else can you find a company with more technical excellence than Bellingham Marine. Our design-build / dock system engineering, site-specific marina design, precision boat dock manufacturing and single-source contracting has led the industry for half a century.

　　SUMMARY

　　This position is responsible for assisting the Contract Administrator and administrative staff with various tasks as needed, and perform a variety of daily office tasks (check paper supplies, coffee supplies, order office supplies, greet visitors, office appearance). Create and maintain project documentation, inventory documentation, initial scheduling of temporary employees and timekeeping reconciliation for temps, incoming mail distribution, preparing outgoing mail, routing internal documents, scheduling appointments, meetings and events, preparing meeting agendas and minutes, assist sales staff by making phone calls to vendors and subcontractors for quotes or information, for projects out to bid confirm plan holders list and GCs contact information. Successful candidates will be required to complete an administrative background screen as part of the onboarding process. Successful candidates will be required to participate in pre-employment drug screening and random drug screening per our drug free workplace policy.

　　Essential Duties and Responsibilities:

　　Responsible for Ordering office supplies.Assists timekeeping and reconciliation of timekeeping records for temporary staffing employees.Assists with routing internal documents from the NW Office to the Corporate Office and other offices as needed.Assists Project Management and Production Staff with purchasing of project materials including: Writing Purchase Orders, Soliciting Quotes, and confirming delivery status.Responsible for transmitting project documentation including submittals, correspondence, etc., and keeping accurate logs of their status and dates. Will also be responsible for distribution of responses to the appropriate staff member and providing updates on status of project documentation.Responsible for distribution of weekly production and cost reports to management staff.Assists with inventory documentation and record keeping.Assists with calling temporary staffing agencies to arrange temporary employment.Facilitates and schedules drug screening in coordination with the Human Resources Department.Assists sales staff with proposals, quotes, and follow-up phone calls with General Contractors, Suppliers, and Subcontractors.Assists employees with preparing and submitting expense reimbursement reports per Accounts Payable policies and procedures.Schedules and serves as the secretary for appointments and meetings by taking notes, recording minutes, and agendas.Compensation:

　　Hourly wage between $23.00 - $25.00 dependent upon experience. Employee may receive Incentive Bonus Pay based on eligibility rules.

　　Bellingham Marine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sexual orientation, gender identity, sex or age.

　　Bellingham Marine is a Drug Free Work Place.

　　To request a reasonable accommodation for the application processplease email [email protected].