Location: Madison ​​​​​State: WI Country: USA

　　Our purpose points the way In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless.

　　We’re here to better our world with biology.

　　Join us as our new Administrative Assistant

　　This position works under general supervision and is primarily responsible for organizing files, preparing reports and documents, managing calendars, travel arrangements and front desk responsibilities when needed. Also, assist in internal and external customers, assisting with mailroom operations.

　　In this role you'll make an impact by:

　　Answering multi- telephone system in a professional, courteous, and timely manner; and monitors the security gate.

　　Supporting Human Resources with a wide variety of administrative functions and assists other departments with miscellaneous projects and tasks as necessary.

　　Sorting incoming mail and handles outgoing mail using the postage and folding machines. Also coordinates regular maintenance of office printer and other mailroom equipment to ensure optimal machine performance, which includes proper postage levels.

　　Greeting employees and visitors and directs them appropriately utilizing a high level of customer service and security. Also administers the employee, contractor, and visitor badge software and equipment; and handles guest wi-fi access.

　　Assisting with catering, travel accommodations, internal and external meetings, and corporate events.

　　Coordinating and maintaining employee photographs; updates the internal phone directory as needed.

　　Creating and maintaining weekly PowerPoint presentations for company and employee announcements.

　　Ordering and maintaining the company logo apparel and supplies.

　　Preparing and submiting invoices and expense reports; assists accounting as needed.

　　Assisting with employee probiotics program and shipments.

　　Submiting and coordinating Tabware maintenance requests.

　　Fulfilling bereavement and celebration requests.

　　Ordering the weekly fruit and snacks for company fruit bar; maintains inventory of coffee and coffee supplies.

　　To succeed you must hold:

　　Ability to read, write and speak English.

　　Ability to effectively communicate with internal and external customers.

　　Organizational skills are required.

　　Must have the ability to multi-task.

　　Knowledge of how to work mailroom equipment and a multi-line phone system is preferred.

　　Possess a working knowledge of Microsoft Office (Word, Excel, and PowerPoint) programs.

　　These characteristics are normally acquired through a High School Diploma or GED and a minimum of 6 months of related experience preferred.

　　#LI-Onsite

　　Could our purpose be yours? Then apply today!

　　Application deadline: March 31, 2024 Contact details: Staci Andersen at [email protected]

　　At Novonesis we commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We recommend you not to attach a cover letter to your application. Instead, please include a few sentences in your resume/CV about why you are applying. To ensure a fair recruitment process, please refrain from adding a photo in your resume/CV. Novonesis is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All employment decisions are based on business needs without regard to race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability, or veteran status.

　　Want to learn more? Learn more about Novonesis, our purpose, and your career opportunities at novonesis.com (https://www.novonesis.com/en/careers)

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