Summary This position is located in Arlington, TX, Region IV, Division of Resource Management Administration, Correspondence and Administrative Support Team. The supervisor is Lynnette Scott. This position is Bargaining Unit with the National Treasury Employees Union, Chapter 208. Expenses associated with interview and/or relocation will not be paid. This position is not subject to Confidential Financial Disclosure reporting requirements. NRC EMPLOYEES ARE ENCOURAGED TO APPLY. Responsibilities The successful candidate will perform the full range of Administrative Assistant duties. Such duties include but are not limited to: 1. Prepares letters, memoranda, and reports to final form from rough drafts. 2. Reviews outgoing correspondence, reports, memoranda, etc., to ensure that the material has been finally proofread for grammatical correctness, and that it conforms in the format, style, and appearance required by NRC, office, or division procedures. 3. Occasionally coordinates and schedules travel and lodging reservations, and prepares travel authorization requests and vouchers for assigned branch chiefs. 4. Serves as a liaison between branch chiefs and other divisions, offices, or branches in administrative matters. 5. Obtain and maintain the screening of incoming mail and telephone calls for subject matter, urgency and importance. 6. Coordinates the submission of time and labor input within assigned branches in the current agency reporting system, ensuring all payroll units are completed and certified within established time frames. 7. Occasionally serves in absence of the lead Administrative Assistant and administrative staff in other Region IV divisions. Requirements Conditions of Employment U.S. Citizenship Required This is a Drug Testing position. Background investigation leading to a clearance is required for new hires. Multiple Selections May Be Made You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position. Qualifications In order to qualify for this position, you must have at least 4 years of progressively responsible experience, beyond high school, performing a wide range of administrative and secretarial functions such as preparing correspondence, scheduling appointments, arranging travel, etc., one year which must be equivalent to the GS/GG-6 grade level in the Federal service. The ideal candidate should be able to demonstrate the following: 1. Ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines. 2. Ability to provide administrative support and coordination in a variety of areas (time and labor reporting, security, records management, travel scheduling, Presentations, etc.). 3. Knowledge and understanding of administrative regulations and policies relating to correspondence control and records management procedures; policies and procedures related to ADAMS operation and administration; and correspondence preparation including a thorough knowledge of spelling, grammar, punctuation and sentence structure. 4. Demonstrated ability to effectively communicate orally and in writing and to deal tactfully, efficiently, and professionally with all levels of personnel. 5. Demonstrated proficiency with microcomputer-based word processing systems (including Microsoft Office 365 Applications (Word, Excel, Outlook, etc.), Appointment Calendar, E-mail, etc.)) To qualify for this position you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector. SPECIALIZED EXPERIENCE is defined as: Experience that demonstrates thorough knowledge and familiarity with NRC administrative policies and procedures to properly prepare and review outgoing correspondence, make travel arrangements, prepare travel requests and vouchers, complete Oracle HCM Cloud for Time and Labor System (HCM Cloud) Time and Labor Inputs, arrange meetings, maintain calendars, manage ticket tracking, and perform other general administrative duties. Advanced skills in the use of Microsoft Office 365 Applications (Word, Excel, Outlook, etc.) and knowledge of NRC systems (HCM Cloud, ADAMS, and eTravel, etc.). A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate should be addressed in your resume. Education Additional Information The duty location of this position is Arlington, TX. In general, employees are expected to be in the office at a minimum of 4 days per pay period**. Telework schedules, including full-time telework, are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement, if applicable. Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement. The NRC provides reasonable accommodation to applicants with disabilities where appropriate. Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via [email protected]. Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at 240-428-3217. Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit: http://www.fedshirevets.gov/ Selectee's will be required to complete a "Declaration of Federal Employment", (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation. False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service. A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires. To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver. To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks. If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment. If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance. The NRC is a zero tolerance agency with respect to illegal drug use. Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.