Introduction

　　Southern Connecticut State University (SCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. We are currently recruiting for one (1) full-time Administrative Assistant position located in the School of Business, Dean's Office.

　　WHAT WE CAN OFFER YOU:

　　Industry leading health benefits, including medical and dental coverage. SERS Tier IV Pension Plan, effective 7/1/17. Paid time off - including 13 paid holidays per calendar year. A health work-life balance to all employees. State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. POSITION HIGHLIGHTS:

　　Full-time, 40 hours/week Monday through Friday Located in New Haven, CT Executive Administrative environment ABOUT US:

　　As one of the State of Connecticut institutions of higher learning, we are a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice.

　　Founded as a teachers college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 10,000 students, offering graduate and undergraduate programs in the liberal arts and professional disciplines. It is one of four universities in the Connecticut State Colleges and Universities System.

　　The University is located in New Haven, a city rich with arts and culture, and less than 90 miles from New York City and 140 miles from Boston.

　　NOTE: Preference may be given to current BOR/CSCU employees and/or current State of CT employees prior to filling the position with an external applicant.

　　Selection Plan

　　For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

　　To comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Applicants must meet the minimum qualifications as indicated to apply for this position. NOTE: You will be unable to make revisions once you submit your application for this posting to the JobAps system. Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.

　　At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

　　Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position. Applicants invited to interview may be required to submit additional documentation, which may include: a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

　　Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office: Tisha Miller, [email protected].

　　All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].

　　PURPOSE OF JOB CLASS (NATURE OF WORK)

　　In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

　　EXAMPLES OF DUTIES

　　Performs the most complex office administrative duties as described in the following areas:

　　TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews references materials and manuals. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature. REPORT WRITING: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; Analyzes information and may make recommendations. INTERPERSONAL: Acts for manager by interpreting established policies and procedures, etc.; Troubleshoots by relieving manager of as much administrative detail as possible; Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority). PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to supervisor. SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority); Develops input and prepares documentation for office and/or department budget; Coordinates budget control and monitoring; Develops office and/or department procedural manuals; Assists in interviewing and hiring office support staff; Trains office support staff; May supervise office support staff;

　　Performs related duties as required.

　　KNOWLEDGE, SKILL AND ABILITY

　　Considerable knowledge of office administration and management; department and/or unit policies and procedures; proper grammar, punctuation and spelling; business communications; Knowledge of business math; Considerable interpersonal skills; oral and written communication skills; Ability to operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to manager).

　　MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

　　Four (4) years of experience above the routine clerk level in office support or secretarial work.

　　MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

　　One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.

　　MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

　　College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

　　PREFERRED QUALIFICATIONS

　　Preference will be given to applicants with the following experience and training:

　　Experience coordinating strategic business initiatives and guide to completion Experience as a liaison for staff, department chairs, the Associate Dean, the Dean and external stakeholders Bachelor's degree preferred Experience in higher education or corporate setting Experience promoting the school's culture and sense of community Experience with strong time management and project management skills and multi-tasking ability An individual who is self-motivated and self-sufficient Experience navigating or delegating complex challenges Proven problem solver who can make clear-headed decisions while under pressure Experience making sound decisions and judgments with appreciation for the high visibility and importance of the Dean. Experience managing billing, contracts, and budgets for a complex office Experience performing advanced report development and high-level computer skills Experience communicating and collaborating with organizational partners, including facilities and IT to ensure all aspects of building and technical needs are met

　　Conclusion

　　AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

　　The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.