“Every person deserves compassion, dignity, and the safety of a place to call home.”

　　Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

　　Job Description

　　The Administrative Assistant position is responsible for assisting the Illumination Foundation corporate team in all administrative tasks. You will work side by side with the CEO's Executive Assistant to complete all required responsibilities. This position is required to be onsite at our corporate office in Santa Ana from 8am - 5pm, Monday - Friday.

　　The pay range for this position is $22.00 - $25.00, depending on experience.

　　Responsibilities

　　Coordinate day-to-day operations run effectively in a fast paced corporate environment

　　Complete a broad variety of administrative tasks including managing an extremely active calendar of appointments and completing expense reports

　　Play a vital role in ensuring the smooth operation of our office

　　Managing and organizing documentation including contracts and invoices

　　Assist with the preparation and distribution of reports and presentations

　　Handling office supply management and food ordering/deliveries as needed

　　Coordinate projects and events as assigned.

　　Schedules executive conference rooms, maintains conference room & equipment

　　Project/Committee involvement as needed.

　　Compose and prepare correspondence that is sometimes confidential

　　Successfully complete critical aspects of deliverables with a hands- on approach, including drafting acknowledgement letters, personal correspondence, and other tasks effectively and timely.

　　Prioritize conflicting needs and handle matters expeditiously as needed.

　　High level collaboration with Executive Assistant to CEO

　　You may be asked to work occasionally during an evening for committee support or Saturday for community events.

　　Qualifications

　　Proven experience as an Administrative Assistant or similar role 3-5 yrs

　　Advanced knowledge in Microsoft Office Suite and Google Workspace

　　Strong organizational and time management skills

　　Excellent verbal and written communication skills

　　Ability to handle confidential and sensitive information with professionalism

　　Motivated and detail-oriented individual with a passion for administrative work

　　Benefits

　　Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan

　　Dental and Vision Insurance

　　Life, AD&D and LTD Insurance funded 100% by Illumination Foundation

　　Employee Assistance Program

　　Professional Development Reimbursement

　　401K with Company Matching

　　10 days vacation PTO/year

　　6 days sick PTO/year

　　10 days holiday PTO/year

　　Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans

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