Administrative Assistant

　　Date Posted: Jan 22, 2024

　　Requisition ID: 436711

　　Location:

　　Greencastle, IN, US, 46135

　　Work for Indiana

　　Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

　　At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

　　Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

　　About Putnamville Correctional Facility:

　　As a part of the Indiana Department of Correction, the Putnamville Correctional Facility promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The Putnamville Correctional Facility is a medium security Correctional facility for adult males. The Putnamville Correctional Facility is located in Greencastle, Indiana. The Putnamville Correctional Facility, established in 1914, was known for nearly 70 years as the Indiana State Farm and has been the recipient of several environmental awards. The facility offers educational and work training programs, including training in coding and visual and audio programming through The Last Mile, and other programs focused on education and parenting.

　　Salary:

　　The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.

　　A Day in the Life:

　　​​The essential functions of this role are as follows:

　　Provides a wide range of administrative assistance to a department or division of a state agency.

　　Acts as liaison between program or department administration, state agencies, and interested parties.

　　Provides routine policy interpretation and related decisions to interested parties.

　　Researches and prepares various reports for supervisor.

　　Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.

　　Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.

　　Provides technical guidance and composes manuals for agency personnel.

　　Coordinates clerical and administrative functions.

　　​The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. ​

　　What You'll Need for Success:

　　The ideal candidate in this role should minimally have a

　　High School Diploma or equivalent

　　3 years full time experience performing administrative support, bookkeeping, office management, or related experience.

　　Related certifications and coursework may be considered for education or experience.

　　Upon entering the role, individuals must have or obtain the following requirements:

　　General knowledge of office administrative functions, theories, and principles

　　Working knowledge of research techniques and report composition

　　Working knowledge of functions of other departments and agencies and their impact on the department

　　Effective written and verbal communication skills

　　Attention to detail and proofreading skills

　　Organizational skills with the ability to prioritize tasks effectively and multitask

　　Ability to use Microsoft Office Suite (Word, Excel, Outlook)

　　Ability to analyze procedures and policies and writes procedural manuals to recommend improvements

　　Ability to coordinate the work of the section staff

　　Ability to maintain cooperative work relationships

　　Supervisory Responsibilities/Direct Reports:

　　This role may be utilized in a supervisory capacity based on agency needs.

　　Benefits of Employment with the State of Indiana:

　　The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

　　Three (3) medical plan options (including RX coverage) as well as vision and dental plans

　　Wellness Rewards Program: Complete wellness activities to earn gift card rewards

　　Health savings account, which includes bi-weekly state contribution

　　Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

　　Deferred compensation 457B account (similar to 401k plan) with employer match

　　Two (2) fully-funded pension plan options

　　A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

　　150 hours of paid new parent leave

　　Up to 15 hours of paid community service leave

　　Combined 180 hours of paid vacation, personal, and sick leave time off

　　12 paid holidays, 14 on election years

　　Education Reimbursement Program

　　Group life insurance

　　Referral Bonus program

　　Employee assistance program that allows for covered behavioral health visits

　　Qualified employer for the Public Service Loan Forgiveness Program

　　Free Parking for most positions

　　Free LinkedIn Learning access

　　Equal Employment Opportunity:

　　The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

　　If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

　　The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

　　Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.