Description

　　In support of the Executive Administrative Assistant, this role entails overseeing day-to-day administrative functions, including file maintenance, data entry, and coordination of meetings and events. The incumbent must possess the capability to handle highly confidential information with the utmost discretion.

　　Primary Responsibilities:

　　• Answering phones, addressing employee and client queries, managing mail distribution, overseeing shipping services, ordering and replenishing snacks, handling copiers, and restocking office supplies.

　　• Acting as a liaison with building management, overseeing parking passes and access cards, and reserving meeting rooms as necessary.

　　• Managing calendars, scheduling meetings, preparing agendas, coordinating facilities, and arranging food and refreshments for meetings.

　　• Providing administrative support to the Chief Compliance Officer, Director of Operations, and Executive Administrative Assistant by maintaining records, submitting information online, and managing calendars.

　　• Organizing and maintaining files of correspondence, records, and related materials on SharePoint.

　　• Conducting data entry into Deltek, our timekeeping and expense reporting system.

　　• Assisting with communication, including reviewing and formatting written correspondence and assembling presentations for staff meetings.

　　• Aiding in expense report processing.

　　• Handling state registration and local business licenses, including registration, tracking, and submitting payments.

　　Requirements

　　Requirements:

　　• Bachelor’s degree or equivalent experience.

　　• Demonstrated tact, ability to handle sensitive and confidential information discreetly, and maintain a high level of professionalism.

　　• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).

　　• Solid oral and written communication skills, including the ability to draft well-written correspondence.

　　• Ability to independently and effectively manage one's own performance.

　　.

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .