What You Will Do:For more than 100 years, we've been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,500+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.

　　The work we do as engineers, architects, planners, and construction professionals reshape environments, reinvent spaces, and strengthen communities for a better, more sustainable world. None of this happens if we stand still, are complacent, or accept the status quo. At Gannett Fleming, we are looking for talented professionals who will join us as we deliver innovation, thought leadership, and excellence as promised to our clients.

　　Company highlights:

　　Recognized industry leader: #10 in Mass Transit and Rail by ENR and #13 in TransportationStability: We were established in 1915!Work-Life Balance: Required to be in the office daily, however remote opportunities may become available. Mentorship: Guide and support junior-level administrative staff.Culture of Learning: 100% tuition reimbursement and access to our comprehensive Learning Network

　　Gannett Fleming is seeking a quality Office Administrative Assistant to join our New York City office!

　　As an office administrative assistant, you will provide intermediate administrative support to the office administrator, office principal, and other office staff within the office. Some of the duties may require handling confidential administrative duties.

　　Responsibilities will include:

　　Be the office front desk representative, Receive visitors at the front desk by greeting, directing, and announcing them appropriately, Receive incoming mail and/or prepare deliveries and/or shipments,Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff,Answer and direct office main line phone calls,Assist with timesheets and expense reports,Assist with travel and meeting arrangements,Order lunches and assist with staff & client meetings, conferences, and executive staff visits together with senior management,Review office vendor-related expenses and process invoices and expense reports,Prepare, attend, and document office principal meetings,Receive and distribute communications accordingly,Provide an effective communication link between the employees in the office and all company policies, procedures, directives, and activities,Maintain office resources (space, furniture, supplies, office technology equipment)Work with building property management on security access, parking, and work order requests (i.e., HVAC, maintenance, etc.),Keep office administrator informed of staffing needs, workload, vendor relations, personnel problems, office resources & organizational needs,Assist in internal and external communications and responding to routine inquiries from employees and external entities; and routing complex inquiries and supporting documentation/information to appropriate staff, Assist office administrator with human resource duties working with supervisors/delegates on new hire orientation and termination tasks,Assist with internal activities/ events, and compliance with the Employee Engagement & Citizenship Program (EECP),Serve as the safety coordinator (update evacuation plans, organize safety training, order equipment) and crisis event administrative representative,Assist with keeping all office manuals and pertinent office resources (i.e., SharePoint site) updated, May provide project administrative assistance such as deliverable binding, formatting, printing, and transmittals,May participate in the Administrative Quality Improvement Meeting Unit (QIMU) sharing lessons learned & best practices to enhance efficiency,May Receive and process vehicle mileage log entries. Education | Experience:Minimum Qualifications

　　High school diploma required. Associate's degree preferred,5+ years of administrative experience preferred,Experience working with top leadership levels and interpreting company strategic goals,Highly proficient with all Microsoft Office Suite/O365 applications, Ability to work with virtual / distributed teams, Experience with facility/property management,Experience with organizing meetings and events, Experience with onboarding and termination processes and general Human Resources policies,Experience as a front desk representative, receptionist, or similar roleMust have excellent customer service skills, organizational skills, strong attention to detail, and the ability to multitask and prioritize,Strong verbal and written communication skills required.Additional Notes

　　Other duties may be assigned. Generally, office work environment. Must be able to sit or stand for extended periods. Must be able to travel independently and be physically present in the office or at a client site.

　　Company Overview:At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

　　We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

　　Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

　　Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming

　　Location: New York City

　　Core Business Hours: 8:00 AM - 5:00 PM

　　Employment Status: Full-Time

　　Internal Requisition ID: 2024-10638

　　Salary Range: $60,000 - $70,000

　　Salary dependent upon experience and geographic location

　　Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.

　　Minimum Salary: 60000.00Maximum Salary: 70000.00Salary Unit: Yearly