Administrative Assistant 1 - E Services

　　Posting Begin Date: 2024/01/22

　　Posting End Date: 2024/02/04

　　Category: Administrative Asst

　　Sub Category: Office and Administrative Support

　　Work Type: Full Time

　　Remote: Flexible Hybrid

　　Location: Boise, ID, United States

　　Minimum Salary: 17.96

　　Maximum Salary: 17.96

　　Pay Rate Type: Hourly

　　Description

　　Idaho Commission for Libraries (ICfL)

　　Administrative Assistant 1 – E-Services (30 hours/week- full benefits)

　　Applications will be accepted through 4:59 PM MST on the posting end date.

　　About the Agency: The mission of the ICfL is to assist libraries to build the capacity to best serve their communities. Located in the heart of downtown Boise, the ICfL embodies a people-focused agency with a supportive and friendly culture. The ICfL offers flexible schedules and telework options!

　　Purpose Description : This position exists to provide quality clerical support to the E-Services team, agency personnel, and programs consistent with ICfL’s mission, vision, and values.

　　Job Responsibilities:

　　Provide specialized program support (80%)

　　E-Services:

　　E-Rate Tracking/Outreach

　　Internet Use Policy Tracking

　　Shopping Carts

　　LiLI/IDEA Tracking

　　Affordable Connectivity Program

　　Digital Navigator/Access Programs

　　Fiscal Team:

　　Assist Fiscal Team with projects as requested.

　　Assist Buyer with purchasing office supplies and testing fiscal processes.

　　Public Library Consultant:

　　Provide program/project support as requested.

　　Customers will receive excellent clerical support (20%) Act as meeting facilitator, recorder, or leader as requested.

　　Gather, compile, and distribute information necessary to implement and/or support the work of the E-Services team and agency, including one-time projects and ongoing programs.

　　Conduct data entry and more complex computer operations.

　　Produce and maintain documents as needed including letters, reports, and spreadsheets.

　　Maintain and utilize a high level of software expertise.

　　Cross train with other staff to learn new procedures.

　　Attend and utilize training in subject matter relevant to ICfL and programs.

　　Participate as a team member on ICfL teams/committees.

　　Attend outreach functions to promote services or support programs.

　　Perform other general clerical duties as necessary or requested.

　　Coordinate logistics and arrangements for meetings and trainings, including travel arrangements for staff and other participants.

　　Arrange for and purchase good and services for projects/programs; maintain service and supplies; recommend purchase needs of specialized equipment.

　　Inventory, package, and ship program materials.

　　Provide backup for answering phone and door.

　　Provide backup for filling Youth Services online orders.

　　Minimum Qualifications:

　　Good knowledge of:

　　Office support functions including word processing, filing, composing a variety of business documents and reception; This qualification is met by at least one year of work experience performing the duties described above OR an associate's degree in office administration/administrative services.

　　Gathering and compiling data; This qualification is met by at least one year of work experience gathering and compiling data for reports or documents to be reviewed or provided to others.

　　Balancing and coordinating a workload for multiple projects.This qualification is met by at least one year of work experience balancing and coordinating a workload for multiple projects. This experience should include prioritizing deadlines, organizing tasks and working with frequent interruptions or distractions.

　　Experience:

　　One year or more experience using spreadsheet software.

　　Using Microsoft Office.This qualification is met by successful completion of training in the use of Microsoft Office programs, including, Outlook, Word, PowerPoint, and Excel; OR at least six (6) months of full-time work experience using these programs as a frequent part of the job.

　　Interpreting, applying, and explaining complex information. This qualification is met by at least six (6) months of full-time work experience analyzing, interpreting, and explaining complex information or documents; OR successful completion of college level coursework/training that required analyzing, interpreting, and explaining complex information or documents.

　　Benefits:

　　The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.

　　EEO/ADA/Veteran:

　　The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

　　The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

　　Preference may be given to veterans who qualify under state and federal laws and regulations.