Job Title: Administrative Assistant C

　　Job Code: 8226

　　Job Location: Chantilly, VA

　　Job Description:

　　At L3H, we owe our success to people and processes. The Administrative Assistant is a supportive force behind both, and we are currently seeking someone exceptional to take this responsibility. The ideal candidate will be a problem solver who has excellent communication skills and attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to a variety of projects. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

　　The Admin Assistant will support office operations, maximize office productivity, implement timely and efficient workflows, and provide administrative and continuous improvement support to the organization. Makes recommendations for solutions. Works autonomously on assignments requiring judgment and initiative.

　　Essential Functions:

　　Performs general administrative support tasks including scheduling and coordinating meetings, booking conference rooms, arranging catering, managing outlook calendars

　　Prepares documents, spreadsheets, reports and presentations.

　　Prepares meeting artifacts for internal and external meetings

　　Prepares expense reports in Concur

　　Complete intake work for L3Harris and Subcontractor new hires

　　Timekeeping responsibilities

　　Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking.

　　Takes and delivers messages, provide information to callers, distribute and route mail, packages and paperwork.

　　Schedules employee engagement events and actives.

　　Maximizes office productivity through proficient use of appropriate software applications.

　　Maintains general office supplies for two locations

　　Provides back up support to facilities.

　　Coordinates visitor and offsite activities, to include customer meetings.

　　Work cohesively other Administrative Assistance within L3Harris

　　Arrange for domestic and international travel

　　Other duties as assigned.

　　Supports event planning and execution.

　　Supports on-boarding of new program personnel.

　　Coordinates with the L3Harris security office and other stakeholders on security and access issues supporting the program (e.g. clearance documentation, access to classified spaces, etc.)

　　Manages process for Program Team accounts (e.g. SIPR accounts, AFNet-S accounts, etc.) to include the processing of documentation and the provision of that documentation to approval authorities

　　Manages process for Program Team Common Access Cards (CAC), SIPR Tokens, and required badges to include the processing of documentation and the provision of that documentation to approval authorities

　　Calendar management and scheduling for meetings including All Hands and 1:1’s

　　Assisting with interview coordination for subcontractors, new hire onboarding, and offboarding for program departures

　　Maintain StaffIt

　　OT Authorizations

　　Assist with slide preperation for both internal meetings and customer deliverables

　　Assist CDRL manager with CRM transcribing

　　Coordinate quarterly All Hands meetings

　　Send out program communcations as needed

　　Order periodic catering when requested

　　Plan and facilitate morale events

　　Maintain office floorplans and assign seating to new hires

　　Assist visiting programs holding trainings or demos

　　Order office and breakroom supplies

　　Qualifications:

　　Requires fully proficient job knowledge/skills. Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.

　　Proven administrative experience

　　Proficiency in Outlook, PowerPoint, Excel

　　Experience with Microsoft Teams

　　TS/SCI with ploy.

　　L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.