Admin Assistant Training Coordinator

Description:

Position Title:

Administrative Assistant/Training Coordinator

Pay Rate :

$55,000 - $68,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift :

Salaried Full-Time, Non-exempt

Physical Location :

6400 Poplar Avenue

Memphis, TN

The Job You Will Perform:

Scope:

The position supports the planning and delivery of programs and events for the Leadership Institute. The position has primary responsibility for the effective execution of these events and is the key point of contact for all internal and external providers of services

The position handles the administrative details of programs and coordinates the associated on-line learning activities.

The position provides support for the Talent Management COE and assists in the planning and execution of programs and events for the Diversity/Inclusion and Engagement Forums and Focus Groups

The position will provide other department support as needed.

Key Accountabilities:

Provide administrative support and coordination of Leadership Institute programs:

Site research, site inspections, contract negotiation, event promotion and registration, food and lodging, transportation to/from venues,

Research and recommend promotional items and participant recognition events and awards.

Coordinate travel plans for program participants

Ensure accuracy, timeliness, and performance excellence on all activities.

Attendees

Create communications that are clear, concise, and reliable. Streamline the registration information to address all questions and concerns about meeting agenda, destination, hotel, and overall expectations.

Coordinate and communicate ongoing attendee changes and requests

Develop and implement processes to maintain data for registration, housing and transportation of meeting attendees.

Anticipate or recognize issues and problem solve. Communicate to all levels as required

Maintain LI nomination database process to facilitate ease of nominations by business groups

Maintain acceptance and attendance records year over year for tracking purposes

Provide administrative support and coordination of the remaining programs:

Coordinate all course material administration, scheduling of programs, to include support of training facilitators within the business groups and regions

Coordinate program material acquisition, printing, and delivery with external provider

On-line learning content and delivery: Set up and coordinate all online learning content

Large group events and meetings in support of Leadership Institute and other offerings

Manage against the set budget for meetings or events.

Develop and implement processes to maintain data for registration, housing and transportation of meeting attendees. Anticipate or recognize challenges and problem solve.

Work with on-site event support team to include scheduling, day-to-day logistics, and achieving the event’s goals and objectives.

Coordinate post-event evaluation process and recommend improvements as needed.

Develop industry skills/knowledge.

Build relationships by researching and attending property search firm events, property open houses, etc. seminars.

Key Challenges :

Developing and maintaining productive relationships with all levels of IP Leadership and their administrative staffs.

Balancing multiple projects and priorities without compromising event success or meeting goals.

Expanding a library of best practices to be executed with each event, or shared with others.

Working within constraints: budgetary, time, location, weather, attendee or speaker changes, etc.

The Skills You Will Bring:

Post High School education preferred

Prior meeting planning experience in a corporate environment.

Certification as a meeting professional is preferred.

Microsoft Office and Teams experience preferred

Demonstrate successful interpersonal skills.

Demonstrate ability to produce event specifications and attendee documentation, organizational agility, problem-solving skills, timely decision-making skills.

Candidate must be able to work independently with limited guidance.

Strong PC skills, including MS Word, PowerPoint, Excel, and SharePoint experience.

High degree of professionalism with the ability to relate to all levels of management.

Team player who is self-motivated, and able to work independently and make decisions without direct supervision; ability to handle multiple tasks; must be focused on work being accurate, dependable, and punctual

Experience with Learning Management System (LMS) desirable –MyLearning

Able to handle confidential material

Competencies:

Comfort around top management

Composure

Creativity

Customer focus

Dealing with ambiguity

Organizational skills

Written communications

Time Management

Detail and Action Oriented

Self-starter with the ability to learn on the fly

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets.

The Career You Will Build:

Leadership training, promotional opportunities within a global company

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you’ll see why our team members say they’re Proud to be IP .

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2022 were $21.2 billion. Additional information can be found by visiting InternationalPaper.com.

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Location:

MEMPHIS, TN, US, 38197

Category: Human Resources

Date: May 20, 2024

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