The Administrative Assistant to Director, Marketing Operations orchestrates highly complex, confidential administrative projects that require coordination with department management and partnering support staff. Essential job duties include anticipating the needs of and supporting the Director, administrative management of sub-department meetings, and organizing and executing travel, expense, and administrative duties as assigned. The responsibilities listed for this position are not intended to be all-inclusive and additional responsibilities may be assigned as needed.

　　Responsibilities include: Managing communications and providing direct support for the Director Manage email and schedule calendar appointments, meetings, and interviews Manage administrative project management for the Director Managing all sub-department administrative functions

　　Manage communications for the Director and associates Maintain an organized filing system of paper and electronic documents and databases Prepare and distribute invoices, contracts, reporting, and records retention Plan and coordinate meetings, training, activities, and events Manage mail, gift cards, recognition, and other internal effects Manage office supplies and equipment Maintain and troubleshoot workplace facility and technology issues Collaborate with administrative peers and provide back up support Coordinate communications with vendors and customers Identify and participate in marketing process, innovation, and quality improvements as assigned Coordinating sub-department travel arrangements and expense management Managing special marketing related assignments, which can include but is not limited to project management and executing reporting Providing excellent customer service to both internal associates and external visitors

　　Required Qualifications

　　High School diploma or equivalent experience 2 years of administrative or equivalent experience Proficient in use of computers and standard office equipment with knowledge of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, OneDrive, OneNote, Teams and SharePoint Ability to maintain the highest level of professionalism and confidentiality for sensitive information with discretion and integrity Excellent verbal and written communication and interpersonal skills Exceptional planning, prioritization, organizational and multi-tasking skills with a strong attention to detail and accuracy Ability to collaborate effectively Effective decision-making and problem-solving skills Results-oriented professional with effective time management principles to meet deadlines Ability to build positive working relations with all levels of the organization - inside and outside of Publix Super Markets, Inc. Ability to work independently with minimal instructions and exceed expectations using analytical and problem-solving skills

　　Preferred Qualifications

　　Associate's degree in Business Administration 5 years of administrative or equivalent experience 3 years of direct support of senior management or director

　　Benefits Information

　　Employee stock ownership plan that contributes Publix stock to associates each year at no cost An opportunity to purchase additional shares of our privately-held stock 401(k) retirement savings plan Group health, dental and vision plans plan Paid Time Off Paid Parental Leave Short- and long-term disability insurance Tuition reimbursement Free hot lunches (buffet-style) at facilities with a cafeteria Visit our website to see all of our benefits: Benefits - Jobs (publix.com)

　　Potential Annual Base Pay

　　36,088 - 50,336

　　Year End Bonus

　　To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week's pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks' pay.

　　Additional Information

　　Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours.

　　Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.

　　In Publix's corporate offices, we value in-person interactions, similar to those our store associates have with customers. Many of Publix's corporate offices offer work from home up to two days a week. Each business area implements their policy differently and should be discussed during interviews.