Accounts Payable Specialist

　　Location:

　　Wilmington, Massachusetts

　　Job ID

　　2400221

　　The Accounts Payable Specialist is an integral part of the Corporate Accounts Payable Department, responsible for processing more than 7,000 invoices weekly via multiple sources. UniFirst seeks an experienced, reliable and precise professional to help us properly control expenses by receiving, processing, verifying and reconciling invoices. The AP Specialist will maintain current accounts, provide guidance & support to location administrators, while reviewing invoices & expenses for policy compliance and processing timely payments. This experienced candidate should be able to analyze expenses, assign payments to proper cost centers, work with vendors & locations to resolve past due invoices and reconcile monthly vendor statements insuring our accounts remain in good standing.

　　Responsibilities:

　　Review & process all invoices in accordance with company policy, and SOX requirements

　　Pay vendors weekly, monitor discount opportunities, schedule & prepare checks

　　Work with Materials Management team & vendors to resolve purchase order, contract, invoice, payment or documentation discrepancies

　　Insure credits are received for all outstanding memos

　　Use rigorous logic to analyze and resolve complex issues

　　Research & Investigate returned checks, request stop payments, or purchase order amendments

　　Process & pay employee expenses after verification of compliance and adequate support has been provided

　　Review, sort and distribute incoming mail

　　Review and process invoices submitted via the Stockroom Management System (SMS) batches in OnBase

　　Review & process invoices scanned via the Kofax Transformation Module (KTM)

　　Ensure invoices are not duplicated via consistent review

　　Accurate and manual entry of invoices as needed

　　Provide exemplary customer service by communicating and developing a rapport with assigned location administrators

　　Verify & reconcile monthly vendor statements to ensure assigned accounts remain in good standing

　　Promptly respond to internal and external customer and vendor inquiries in a timely and professional manner

　　Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies

　　Ability to consistently meet deadlines

　　Escalate issues of concern to management

　　Perform miscellaneous tasks as assigned by supervisor

　　Qualifications

　　Requirements:

　　High School diploma or equivalent required, college preferred

　　4-6 years of full cycle AP experience

　　2-4 years of experience processing invoices via an OCR tool

　　Experience with two & three way match programs helpful

　　Previous experience with P2P preferred

　　Proficient MC Office skills, must be able to use excel specifically, to create reports to obtain, manipulate and or track vendor data, apply filters, and use macros

　　Willingness and desire to contribute to continuous improvement

　　PeopleSoft Financial application experience preferred

　　Basic math skills

　　Ability to multitask, work under pressure & meet deadlines

　　Strong organizational skills, accuracy, attention to detail & follow through are required

　　Strong listening, verbal and written communication skills

　　IOFM Certification or ability to obtain AP certification

　　Experience with administration of Corporate Credit Card Programs helpful, but not required

　　Benefits & Perks:

　　401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

　　UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

　　We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team.

　　UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

　　UniFirst is an equal employment/affirmative action employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [email protected] or call to let us know the nature of your request.

　　UniFirst Recruiters and/or representatives will not ask job seekers to provide personal financial information when submitting a job application. Please be vigilant as such requests for information may be fraudulent.

　　UniFirst is an equal opportunity/affirmative action employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.

　　If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [email protected] or

　　call 800-347-7888 to let us know the nature of your request.