Description

　　JOB OVERVIEW : Verify, obtain approvals, and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.

　　REPORTS TO : Controller

　　ESSENTIAL JOB FUNCTIONS :

　　Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.

　　Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

　　Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.

　　Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

　　Handle all vendor inquiries and reconcile vendor statements.

　　Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.

　　Interface checks and submit a log of all manual checks to the Controller.

　　Comply with attendance rules and be available to work on a regular basis.

　　Perform any other job-related duties as assigned.

　　General Cashier – Associate responsible for the hotel’s main safe. This may be a dedicated position with this title or with another title which carries out these duties (in a Full Service hotel another member of the accounting team; in a centralized hotel the General Manager or a member of the management team).

　　Cash Handling Associate – Mostly known as Cashiers, but may be any associate that works in a position that involves the handling of cash or other payment methods (credit cards, checks, etc).

　　Main Safe – This safe is usually located in the back office and holds all funds used by the General Cashier in issuing banks and making change. This safe also usually holds any deposits that have not yet been made to the bank. At some hotels the Drop Safe and the Main Safe may be a single unit.

　　Cashier Bank – Bank contracted or issued to a Cash Handling Associate.

　　Due Back – A Due Back occurs when a cashier pays out more cash than they take in. This creates a negative amount to deposit or what is referred to as a Due Back.

　　Due Back Slip – A two-part form that lists the cashier name, date, and amount of due-back requested. One copy of the slip is retained in the cashier bank and the second copy is sealed in the cashier deposit envelope and dropped in the safe.

　　Decentralized / Centralized - Where there is a duplication or variance of duties, responsibilities, actions, etc., they will be clearly defined as Decentralized

　　REQUIRED SKILLS AND ABILITIES:

　　Must have the ability to communicate in English. Self-starting personality with an even disposition. Able to maintain a professional appearance and manner. Can communicate well with guests. Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Strong organizational skills with attention to detail. Ability to compile facts and figures. Ability to operate personal computer and calculator. Telephone etiquette skills needed.

　　Required Skills

　　Computer skills: Accounting Clerks should be comfortable using bookkeeping software and applications

　　Detail-oriented: Accounting Clerks are responsible for developing accurate financial records

　　Integrity: Honest and having strong moral principles

　　Customer Service: Positive and direct interaction is a critical factor when ensuring customer satisfaction and encouraging repeat business.

　　PERFORMANCE STANDARDS

　　Customer Satisfaction:

　　Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with Crescent staff. It is essential that you remain professional at all times, and that you treat all guests and associates with courtesy and respect, under all circumstances. Every Crescent associate is a guest relations ambassador, every working minute of every day.

　　Work Habits:

　　In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance. You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job and ask for help whenever you are not sure how to do something.

　　Safety & Security:

　　The safety and security of our guests and associates is of utmost importance to Crescent. Every Crescent associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns.

　　NOTE :

　　This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate’s supervisor.

　　Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an “at will” associate.

　　Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

　　The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)